Health Information Manager/HIPAA Privacy Officer

Caldwell Medical Center - Princeton, KY 42445
May 1, 2021
Health Information Manager/HIPAA Privacy Officer
Caldwell Medical Center
11 reviews
Princeton, KY 42445
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Caldwell Medical Center
11 reviews
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Job details
Job Type
Number of hires for this role
• • Medical Records: 2 years (Required)
• Bachelor's (Preferred)
Full Job Description POSITION SUMMARY:
· Responsible for the development, maintenance and utilization of the Electronic Health Record.
· Is accountable for the delivery of consistently high quality effective and efficient entry of information into the Electronic Health record.
· Is accountable for the effective, efficient and safe operations of the Medical Record Department ensuring that the objectives of the Medical Record Department and the organization are met.
· Ensures appropriate organizational practices are in use.
· Promotes good public relations through contacts with patients, practitioners, visitors, employees, peers and the public at large.
· Maintains confidentiality of patient information.
· Ensures all policies, procedures, and plans required by the HIPAA Security Rule and other regulations are developed, implemented, and maintained as necessary.
ESSENTIAL FUNCTIONS: Health Information Manager
1. Performs quarterly Medical Records, Occurrence, Blood Usage, Surgical and Mortality Reviews and reports the findings of these reviews to the Medical Staff.
2. Participates in Compliance Committee meetings.
3. Helps develop a department budget and ensures the department operates within the budget.
4. Continually upgrades department systems to meet the standards of accrediting and regulatory agencies.
5. Communicates with the billing office and data processing department to assist with the charging and billing processes.
6. Ensures regulatory and institutional policies for maintenance of medical records are followed.
7. Maintains professional growth through educational offerings within and outside the hospital. Uses the knowledge obtained to educate department and hospital staff.
8. Reports Quality Improvement Indicators to the Quality Improvement Coordinator quarterly.
9. Directs the preparation and maintenance of department reports. Prepares reports for administration as required.
10. Reviews and makes recommendations and/or changes when forms contained in the medical records are revised or created. Assist with the creation of the new forms.
11. Works with medical staff to assure accurate, timely and complete documentation. Provides notification of delinquent record status and complies with institutional policy for suspension if necessary.
12. Assures adherence to policies and laws governing, responding to subpoenas and financial intermediary and other requesting organizations requirements for medical records information.
13. Develops standards for training/orientation and assigns tasks to department staff, evaluates performance and initiates or make recommendation for personnel action.
14. Assures staff is provided with and able to attend educational offerings within and outside the hospital.
15. Monitors outsourcing of medical transcription.
16. Responsible for performing routine hospital functions such as attendance, reporting absences, illness, tardiness, etc.
17. Establishes and maintains contact with software vendors, business companies and other organizations that provide materials to the department.
18. Develops and maintains established departmental policies, procedures, objectives and quality improvement program.
19. Develops and maintains departmental reports and records as directed.
20. Develops and implements department specific goals and objectives in keeping with organizational goals and objectives.
21. Develops and maintains adequate and effective communication between the Medical Record Department and ancillary departments for problem solving.
22. Interacts with others (on the phone or in person) in a positive, professional and appropriate manner.
23. Works cooperatively with others. Have respect for and an understanding of the contributions of all team members.
24. Attends required meetings and actively participates on committees.
25. Protects patient confidentiality by promoting appropriate staff communication practices.
26. Performs other related duties as assigned.
1. Ensuring all policies, procedures, and plans required by the HIPAA Security Rule and other regulations are developed, implemented, and maintained as necessary
2. Monitoring changes in legislation that may affect Caldwell Medical Center and its security position.
3. Monitoring changes and advances in technology that may affect Caldwell Medical Center and its security position.
4. Performing technical and non-technical evaluations or audits on security processes in order to find and correct weaknesses and guard against potential threats to security.
5. Acting as an internal consultant and external spokesperson for Caldwell Medical Center in all issues related to security.
6. Ensures a system for reporting and responding to security incidents (as well as violations of HIPAA Security regulations) is in place and functioning.
7. Deliver, on an ongoing basis, security awareness training to all members of the workforce.
8. Engaging workforce members or outsourced resources to assist with compliance activities.
Bachelor’s degree in Health Information Management or related field.
Master’s of Science degree in Health Informatics, Health Information Management or related field.
RHIA – Registry Health Information Administrator or RHIT – Registered Health Information Technician
1 – 2 years
3- 5 years
Job Type: Full-time
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
• Day shift
• Monday to Friday
• Bachelor's (Preferred)
• Medical Records: 2 years (Required)
Work Location:
• One location
Work Remotely:
• No