JOB TITLE: Accounts Payable Coordinator
JOB SUMMARY: The Accounts Payable Coordinator processes vendor invoices and employee expense reports for multiple companies ensuring accurate and timely payment, all while providing superior customer services to both internal and external customers.
MAJOR AREAS OF RESPONSIBILITIES:
• Review each invoice-assign for approval or PO receiving, as needed from electronic document storage system
• Enter invoices into accounts payable software system by entering appropriate GL account or matching PO
• Ensure all discounts are taken whenever possible
• Investigate discrepancies when vendor invoices do not match PO
• Process weekly check runs
• Respond promptly and professionally to internal and external inquiries regarding invoices
• Research unvouchered liability (unmatched receiving’s) report
• Reconciles monthly vendor statements
• Ensure compliance with established company policies
• Updates vendor information
• Assist with other accounting projects as needed
MINIMUM QUALIFICATIONS:
• High School Diploma or equivalent is required; Associates degree desired
• 1-3 years accounts payable experience with some manufacturing experience; or
• 3-5 years’ experience processing large volume of AP invoices
• High level of proficiency with Microsoft Office-including Outlook and Excel
PREFERRED QUALIFICATIONS:
• Ability to quickly comprehend and retain documented procedures
• Experience with electronic document storage
• Strong work ethic, self-motivated with good follow-through skills
• Highly organized with incredible attention to detail and sense of urgency
• Ability to multi-task in a quiet, fast paced environment with emphasis on accuracy and timeliness
• Has overall understanding of the office work environment and process
• Can work independently while being a contributing team member
• Work with associates at a variety of levels within a manufacturing environment
• Able to apply advanced analytical and critical thinking skills to daily work activities
• Demonstrates strong research skills leading to resolution of complex issues
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