Position Summary
The Crisis Center of Tampa Bay brings help, hope and healing to people facing serious life challenges or trauma resulting from sexual assault or abuse, domestic violence, financial distress, substance abuse, medical emergency, suicidal thoughts, emotional or situational problems. The primary responsibility of the Senior Staff Accountant is to process payroll and prepare the monthly internal financial statements of the Agency. The Staff Accountant reports to the Controller and in his/her absence the CFO.
Strategic/Transformational Duties and Responsibilities
• Process payroll for all employees of the Crisis Center and verifying totals. The Senior Staff Accountant also provides customer service to appropriate stakeholders responding and resolving issues and problems. Works closely with Human Resources to ensure timely processing surrounding employee changes.
• Prepares monthly internal financial statements.
Transactional/Administrative Duties and Responsibilities
Payroll Functions
• Ensure supervisors review and sign off on bi-weekly payroll hours for their assigned employees.
• Assist in reviewing and enforcing payroll policies and developing procedures to ensure proper internal controls.
• Research and resolve pay inquiries up to and including issuance of manual checks
• Assist during external review and audit for payroll related matters.
• Coordinate year end reporting and issue annual employee tax documents
• Prepare and report pension liability in ledger by pay cycle; Prepare payroll related journal entries.
• Work closely with Human Resources to ensure timely processing of new hires, terminations, salary changes, benefits and other areas where exchange of employee information is required.
• Be the liaison for troubleshooting problems with HR/Payroll Software
Billing Functions
• Post payments from insurance and patients in the electronic health record (EHR)
Accounting Functions
• Compile and analyze financial information to prepare entries to the general ledger accounts.
• Assist with the day-to-day operations of the general ledger accounting processes and activities.
• Identify, research, and track transactional processing errors.
• Assist with identifying and resolving GL issues.
• Proactively seek ways to continuously improve processes to achieve greater efficiencies and better controls.
• Work closely with accounting leadership to standardize processes relating to General Ledger Accounting.
• Implement accounting changes arising from new operations and process improvements.
• Record and code daily deposits into accounting software.
• Reconcile Bank statements weekly.
• Ensure that all invoices set up for EFT payment are properly deducted for payment.
• Analyze benefit statements and compare to payroll information for accuracy.
• Assistant in maintaining chart of accounts.
• Ensure all fixed asset additions and retirements are accurately and timely recorded.
• Provide information necessary for the Manager – Contracts, Grants and Reimbursements to process reimbursement requests.
• Assist with monthly/quarterly account transaction closing and cut-off date.
• Prepare month–end standard journal entries and adjustments, including amortization of all prepaid assets.
• Perform detailed review, analysis and reconciliation of balance sheet accounts.
• Provide direct assistance to the Controller and the CFO in the preparation of the annual budgets for the Agency.
• Prepare and review all monthly internal financial statements and assists in the preparation of external financial statements of the Agency.
• Assists with year-end financial audits.
• Demonstrate teamwork on accounting responsibilities, particularly with Accounts Payable staff engaged in coding, reconciliations, etc.
• Knowledge and compliance with HIPAA regulations.
• Perform and assist in such other duties as may be assigned by the Controller.
Required Competencies
• Cooperation/Teamwork - Works toward win/win solutions. Deals with conflict collaboratively. Discusses root causes underlying the problem. Develops effective working relationships.
• Engaging Communication - Relates to people in an open, honest, sincere manner. Treats people with respect. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with leadership and coworkers.
• Customer Service (Internal & External) - Recognizes and attends to important details with accuracy and efficiency. Treats customers courteously. Responds to customer requests in a timely manner. Elicits feedback from customers to monitor their satisfaction. Considers both short and long-term interests of the customer in making service decisions. Proactively identifies customer needs. Takes responsibility to resolve customer complaints. Takes business or personal risks to serve customers’ long-term interests. Creates strategies to help the organization serve customers more effectively
• Adaptability - Adapts readily to changes. Works effectively under stress. Needs minimal supervision. Comfortable working in a fast-paced environment. Is reliable, dependable and results oriented. Maintains productivity and composure under pressure. Effectively prioritizes work and establishes clear goals and plans.
• Problem Solving - Views problems as opportunities to create new solutions. Anticipates potential problems and analyzes alternative solutions.
• Judgment - Gathers sufficient input before making decisions. Sees interrelatedness between issues. Considers alternative solutions. Makes appropriate and timely decisions.
• Valuing & Fostering Diversity - Demonstrating respect for individual differences and establishing a climate where all people can be comfortable and productive through sensitivity, empathy, and acceptance of cultural, racial, mental health, and socio-economic diversity.
• Self-Management - Taking of responsibility for one’s behavior and well-being; Working effectively under stress and adapting one’s style to changing situations; Comfortable working in a fast-paced environment, and needs minimal supervision; Exhibiting a professional demeanor.
Education and Experience
• Bachelor’s degree in Accounting and eight (8) year’s work experience in the accounting field.
• Ability to prepare monthly and year-end financial statements including all necessary accruals.
• Ability to prepare annual budgets.
• Advanced knowledge of Windows – Office software, including Excel and Word, is required.
Knowledge, Skills and Abilities
• This position serves on the Crisis Center of Tampa Bay’s Performance Quality Improvement Committee. Members of this committee need to have an understanding of (or ability to learn) the strategic implications and outcomes of services; appreciate the significance of stakeholders and providing the best possible service; have the ability to review data received across the organization; have the ability to brainstorm opportunities for improvement and change; and foster positive communication inside and outside of the team regarding the progress and outcomes.
• Knowledge of generally accepted accounting principles and procedures.
• Knowledge of agency policy regarding expenses and the appropriate account against which they should be charged.
• Ability to collect, analyze and record data.
• Ability to work independently with minimal supervision.
• Utilization of problem-solving tools and techniques.
• Detail and task oriented.
• Ability to communicate effectively verbally and in writing with employees at all levels of the Agency.
• Must be able to maintain and protect confidentiality of employee salaries and other confidential information.
Physical Demands/Working Conditions
Physical Requirement: Employee must be at to sit, hear, use hands, and speak. Specific vision abilities required by the job include close vision and the ability to adjust focus. Minimal physical exertion is required. Ability to sit for long periods of time.
Working Conditions: Duties are performed primarily in an office setting. Operates computer and standard office equipment such as telephone and copier/printer. Work is performed mainly indoors. The noise level in the work environment is usually moderate.
Travel: Minimal.
Hours: Monday-Friday 8a-5p.
Join Us!
Our clients come from all walks of life, and so do we!  That's what makes us special!  The Crisis Center of Tampa Bay is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The Crisis Center of Tampa Bay is also committed to compliance with all fair employment practices regarding citizenship and immigration status.  We want you to be YOU, and you're encouraged to apply!  Come learn more today!