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Executive Administrative Assistant

Ashley

Location: Tampa, Florida
Type: Non-Remote
Posted on: April 27, 2021
This job is no longer available from the source.
Company : Ashley Furniture Industries
Location : Tampa, FL
Title : Executive Administrative Assistant
Reporting directly to the SVP of Supply Chain Planning and Business Analytics, the Executive Administrative Assistant will provide executive support to department executives in addition to supporting functions, as needed, within the department. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to this division's executives and office matters. The Executive Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The role requires someone who is an extremely fast learner and excited to push themselves to excellence.
Responsibilities
• Heavy calendar management for Senior Executives with the ability to pivot quickly and collaborate effectively with internal and external partners
• Communicate with internal team members and external partners on behalf of the executives
• Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, taking notes/action items when required, and ensuring availability of attendees
• Coordinate domestic and international travel arrangements ensuring tight schedules and agendas as requested; including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips needing a Company jet and other special accommodations
• Prepare expense reports and purchase requisitions including on-demand travel expense reports
• Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, running errands, photocopying, handling mail, ordering supplies, etc
• Research, create and maintain various reports and presentations for management for presentation to executives as well as other internal and external customers
• Submit, review and approve travel and other expenses for the department, as needed
• Uphold a very strict level of confidentiality for the executives and their teams
• Arrange and execute team building activities, offsite, and social events
• Serve as a customer service ambassador for the department/company they support.
• Capable of handling administrative ad-hoc projects as directed by the SVP of Supply Chain/BI
Key Qualifications
• Bachelor’s degree in Business or related field
• 5-10 years of experience supporting executive level management for large organizations
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Excellent leadership and professional presence. Experience handling confidential and sensitive materials with discretion.
• Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members and external partners
• Ability to work independently
• Highly organized with strong communication skills and emotional intelligence
• Ability to strategically multitask and prioritize projects
• Project management experience is a plus