Terrific 12+ month contract opportunity in Tampa, Florida for a Program Coordinator . Will work closely with the university relations and campus diversity team along program managers, recruiters, senior stakeholders, HR Advisors and HR Specialist Functions to develop and deliver a best-in-class campus recruiting and program management effort for early career program participants. Will serve as the point of contact in daily coordinator activities for Global Talent Acquisition & People Insights including working closely with Program Managers on all facets of the full time and summer training program which include; rotation placement, reviews, senior/ junior mentor programs, career development, speaker series, social events, etc.
Day-to-Day Responsibilities:
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Partner with the GRPM team, business professionals, HR colleagues to develop and execute program management activities as needed.
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Support relationships with universities and diversity partners for a select set of schools.
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Performance management processes, particularly for mid-year and year-end review cycles.
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International mobility and immigration processes (i.e., coordination between immigration counsel and internal HR teams, collection of documentation for work authorization and visa adjudication).
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Entry-level training and continuous learning.
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Program participant engagement efforts (i.e., speaker series, networking opportunities, mentor programs, international assignments).
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Workforce planning and reporting (i.e., attrition/retention, compensation analysis, needs assessments)
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Provide "just-in-time" support (i.e., time sensitive action planning, placement/desk issues, last minute cancellations, and other logistical issues).
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Off boarding (i.e., systems termination, tracking exit interviews).
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Utilize company services (i.e., print center, shipping center, and survey tool).
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Support multiple geographically dispersed Program Managers and Recruiters.
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Ownership of data related to mentor programs, alumni data, retention statistics and general reporting for program population.
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Data aggregation: compile, update, and validate data.
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Creating pivot tables and modifying spreadsheets to capture key analytical insights.
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Support event management for program population such as securing internal/external venues, managing expenses and budgetary approval and overall marketing of these events.
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Conducting market research, gathering information and negotiating quotes.
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Coordinating date, time and menu with venues.
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Support work in compliance with applicable federal, state and local regulations pertaining to immigration and work authorization.
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Assist GRPM as needed with program coordination, administrative support and generate ad-hoc reports as needed.
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Designing program photo rosters, event schedules, and employee evaluation reports.
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Building surveys for internal and external clients, using company approved systems.
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Scan documents and print files.
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Respond to queries for information and access relevant files.
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Review and analyze large data sets.
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Create PowerPoint presentations to present data to senior leaders at firm.
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Present projects to senior leaders.
Qualifications:
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Bachelor’s degree preferred.
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Knowledge and prior experience with Human Resources policies & practices is a plus.
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Effective verbal/written communication abilities and interpersonal skills required; strong attention to detail.
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Strong relationship and client management skillset required.
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Strong sense of urgency; ability to execute quickly and efficiently.
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Highly organized with strong follow up skills.
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Ability to multi-task and problem-solve.
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Previous experience in a fast-paced, client-centric service setting with proven performance in a high-volume recruiting environment strongly preferred.
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Team oriented with the ability to flex in support of timelines, and deliverables.
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Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion.
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Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat Pro DC and the internet.
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Ability to work independently as well as in a team environment.
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Intellectual curiosity and a desire to learn about financial services and talent development.
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Highly effective time management skills and the ability to prioritize work.
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Comfortable in an ambiguous role.
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Ability to make decisions with little direction.
If this sounds like the perfect fit, Apply Today!