Description: HUD 202 Administrative Assistant II is responsible for providing Administrative & Secretarial support to Patrician Arms II HUD 202 property.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Responsible for filing all residents’ documents related to move ins, move outs, recertification, applications, and any other documents.
• Responsible for filing all vendor related documents.
• Responsible for filing all documents related to payables.
• Responsible for filing all work orders in each apartment unit folder.
• Responsible for preparing all resident documents related to move in, move out, recertification, applications, and any other documentation pertinent to those matters.
• Responsible for preparing work order on a daily basis.
• Responsible to forward pending work orders to the maintenance worker.
• Responsible for reporting any emergency work orders to the housing manager and in his or her absence immediately report it to the maintenance worker.
• Responsible for assisting housing manager in collecting and reviewing all rents and entering into Yardi system.
• Responsible for preparing completed deposit slip for all bank accounts.
• Responsible for preparing rent discrepancy letters and for submit those to housing manager to review and signing.
• Responsible for distributing all signed discrepancy letters to each apartment as needed.
• Responsible for making runs to post office and maintaining stamp supplies inventory.
• Responsible for completing office supplies inventory and give housing manager list of needed supplies for approval before submitting orders.
• Responsible for collecting complaints, move out notices, and resident’s comments and all documents related to residents and building and submit those to the housing manager as they come in.
• Responsible for receiving, reviewing, and distributing daily mail.
• Responsible for helping applicants on an as needed basis in accordance to supervisor instructions.
OTHER RESPONSIBILITIES:
• Complies with all applicable training requirements.
• Complies with all company safety, personnel and operational policies and procedures.
• Complies with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team.
• Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
• Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
• Able to speak, write and understand English.
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
• Flexible work schedule including evenings, nights, weekends and holidays.
• Ability to set appropriate limits, work under deadlines and multi-task.
• Ability to organize, prioritize, self motivate, and deliver results.
• Excellent communication and listening skills.
• Possess strong work ethics.
• Successfully pass a FDLE Level II background screening.
• Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
• Mission driven attitude supplemented with integrity and passion.
• Adherence to the highest ethical standards, personally and professionally.
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
• Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
• Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.
EDUCATION & EXPERIENCE:
• Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education.
• Two years of progressive office administrative experience, preferably in a social service setting.
BENEFITS:
• Basic Major Medical, Dental, and Vision for Employee. Additional coverage available. Employee Medical Premium 100% paid by company.
• Basic Life Insurance
• Basic Accidental Death and Dismemberment
• Short-term Disability Plan
• Long-term Disability Plan
• Personal Time Off for vacation, illness, or personal business (PTO)
• Paid Holidays (11)
• Agency Pension Plan
• Employee Assistance Program (EAP)
• Supplemental Life Insurance (Optional Benefit)
• 401K (Optional Benefit, this is a voluntary self-contributory plan)
• Health Care Flexible Spending Account (Optional Benefit)
• Dependent Care Reimbursement Account (Optional Benefit)
• Additional Benefits through AllState (Self-Contributory Optional)
• Cancer Policy
• Group Critical Illness
• Accident Insurance Hospital Confinement
• Direct Deposit
• Staff Training
• Tax-Deferred Payroll Options available
Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.
Catholic Charities participates in the US E-Verify program.