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HR Office Administrator
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Job ID
26541
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Posting Details
Dept Number/Name: 0-0320-000 / Division of Human Resources
College/Division: Business & Financial Strategy
Salary Plan: Administrative
Job Code/Title: 2208 / Office Administrator
Position Number: 00018971
The University of South Florida’s Division of Human Resources is seeking a highly organized individual to join the team as Human Resources Office Administrator. You will provide sophisticated administrative support to the Vice President of Human Resources, and dynamic oversight of the division. You will serve a critical role in the success of the VPHR , and the multi-year transformation of the university’s Human Resources function. Your work will impact the 15,000 employees throughout the University of South Florida.
We are seeking someone with exceptional organizational skills, impeccable attention to detail, superb communication skills, and is political savvy. You must have professional discretion, while effectively relating to people at all levels of the organization.
The Team
DHR provides university-wide strategic development of policies, procedures, and programs for the core HR functions, which includes the main campus in Tampa, USF Health and the branch campuses in St. Petersburg, and Sarasota-Manatee. DHR supports the goals, vision, and mission of the University of South Florida, with a focus on delivering valuable, innovative, and compliant services that attract, develop, reward, and retain highly qualified individuals to create a diverse and talented workforce. Services and programs provided by DHR include: Benefits; Classification & Compensation; Employee Relations; Labor Relations; Talent Acquisition; Strategic Planning; Staff Recognition; Compliance; HR Information Systems; and Learning and Talent Development.
DHR has embarked on a multi-year transformation initiative to provide a Human Resources function that operates efficiently and effectively, leverages up-to-date tools, and embraces technology to create greater value-add services and programs for the USF community.
Responsibilities:
• Maintain the VPHR calendar, to include preparing materials for meetings.
• Support the negotiations of five unions by taking accurate notes during meetings and negotiations, and distributes materials to USF's negotiating team.
• Assist the VPHR with the administrative management of DHR.
• Works in tandem with the VPHR to provide accurate and timely information to USF community.
• Draft policies, procedures, announcements and other DHR communications.
• May supervise staff and/or student assistants.
QUALIFICATIONS (Education & Experience):
Minimum Qualifications:
This position requires a high school diploma or equivalent, with at least five years of experience in an office or administrative support position or a Bachelor's degree and 3 years of related experience. Additional education may not be substituted for this experience requirement.
Preferred Qualifications:
Four or more consecutive years of professional executive assistant experience supporting executive level leadership. Advanced proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint and Teams. Experience in a large higher education environment and knowledge of university protocol highly preferred. Human Resource experience a plus.
Special Skills:
The successful candidate must be initiative, demonstrate the ability to exhibit sound judgment, and the ability to work independently. You must thrive in a multi-tasking and fast paced environment .
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 26541
Posting Date: 2/24/2021
Posting End Date: 3/15/2021
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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