Requisition No: 318462
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I - 64003737
Position Number: 64003737
Salary:  $26,000.00
Posting Closing Date: 03/03/2021
DEPARTMENT OF HEALTH - HILLSBOROUGH
COMMUNITY HEALTH DIVISION - Administrative Assistant I (CH)
4704-B WEST MONTGOMERY AVENUE, TAMPA, FL 33616
Thank you for your interest in career opportunities with the Florida Department of Health - Hillsborough County.  If you're looking to build a great career in public health - you've come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join this team and make the Florida Department of Health - Hillsborough County your employer of choice.
The Department of Health’s mission is to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
The Florida Department of Health is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.
Administrative Assistant I
This is a complex and highly responsible, full time position, providing administrative and technical support to the Health Promotion and Education team members. Incumbent should demonstrate attention to detail, respect for confidentiality, strong oral and verbal communication skills and proficiency in Microsoft Word, Outlook and Excel. Must be comfortable managing multiple computer-based systems. Strong written and verbal communication skills required for internal and external communication, and document/material creation and review. Position requires occasional local travel.
Responsibilities include:
• Maintains data on physician referrals and provides analysis for quality improvement projects
• Manages client calls and patient referrals from medical providers
• Networks with medical providers to ensure physicians have adequate quantities of referral forms
• Maintains an organized list of class locations for class instructors
• Assist with developing of marketing materials for outreach meetings and events
• Supports data entry needs as directed
• Serves as the scribe for team meetings and other Community Health and Health Promotion and Education meetings as directed
• Maintains and updates Health Promotion and Education websites as needed
• Purchasing appropriate supplies utilizing a P-Card and rectifying charges in SAMAS
Minimum Qualifications:
• Valid Florida driver’s license or able to get one within 30 days of hire.
• At least three years’ experience using Microsoft Office Suite, primarily Word, and Excel
• At least two years’ data entry experience
• At least two years’ customer service experience
• Strong oral and written communication skills in both English and Spanish
Other Desirable Qualifications:
• Experience preparing health-related materials such as reports, brochures, etc.
• High level of proficiency in Microsoft Office Suite, primarily Word, Excel, and PowerPoint
• Attention to detail
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Ability to operate commonly used office equipment such as computers, printers, e-fax, label maker, paper shredder.
Knowledge and use of computer software to include but not limited to Microsoft Office products (Outlook, Excel, Word, PowerPoint)
Knowledge of general office procedures and practices
Knowledge of correct grammar usage and basic arithmetic.
Ability to prepare reports and correspondence
Ability to plan, organize and coordinate work activities
Ability to follow instructions
Ability to review data for accuracy and completeness
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effect working relationships with team members and other internal and external stakeholders.
Ability to create, implement and maintain a user-friendly filing system .
Department of Health Career Service employees enjoy the following benefits:
• State of Florida Retirement package - 3% employee contribution required
• 9 Annual paid holidays
• Ability to earn 104 hours of paid Annual Leave (annually)
• Ability to earn 104 Hours of paid Sick Leave (annually)
• Health insurance for individual or family coverage - State pays 80% of premium
• Life insurance – State pays 100% of premium
• Additional supplemental insurances available such as dental, disability, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tuition waivers to attend State Universities/Community Colleges
• Public Service and Nurse’s Forgiveness Program
• Additional benefits information can be found under the employment section of http://hillsborough.floridahealth.gov/about-us/careers.html
Important Notices- Please be advised:
***Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. Please review your resume and application thoroughly.
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  Incomplete applications/resumes will not be considered.
The application includes background information questions.  A “yes” answer to these questions will not automatically bar you from employment.  The nature, job-relatedness, severity, and date of the offence in relation to the position you are applying are considered.   Please make sure all questions are answered thoroughly.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Current State Employees - Salary for current employees is based on employee’s current payband/ paygrade.  Salary for promotions will be based on budget availability and Senior Management Team approval.
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  For more information, visit http://www.sss.gov .
This position requires a security background check and/or drug screening and participation in direct deposit.
Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here .  All documentation is due by the close of the vacancy announcement.