Legal Assistant
ConfidentialPosting
Tampa, FL 33602
Job details
Job Type
Full-time
Number of hires for this role
1
Qualifications
• • High school or equivalent (Preferred)
• Document management systems: 3 years (Preferred)
Full Job Description Legal Administrative Assistant
Legal Administrative Assistant
Apply directly with the Firm here:
https://recruiting.paylocity.com/recruiting/jobs/Details/468278/Legal-Administrative-Assistant
Confidential Law Firm is seeking a full-time experienced Legal Administrative Assistant for our Tampa office. The LAA will perform a variety of legal administrative duties. Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, and editing correspondence and legal document and maintaining paper and electronic files. The Firm strives to produce the highest quality of work in a friendly, collegial work environment.
Qualified candidates must demonstrate professionalism, integrity, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive. Qualified candidates must also possess mastery of Microsoft Word, Excel and Outlook, as well as electronic document management systems. The ability to multi-task and prioritize tasks based on business needs is essential.
Essential Duties and Responsibilities:
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content
• Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members
• Provide support for the firm’s monthly billing process, track attorney time records and billing
• Set up new clients and matters in the billing system
• Assist with the organization of client materials and attorney work product within our document management systems
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.
• Efficiently and thoroughly understand how to use all necessary Firm software
• Schedule appointments, depositions, meetings, hearings, etc. and keep appointment calendars for the candidate’s team of attorneys
Essential Knowledge, Skills and Abilities:
• Excellent communication skills – written and oral
• Strong organizational and time management skills
• Detail oriented
• Client service oriented
• Advanced knowledge of MS Office applications, including Word, Excel, Outlook and PowerPoint with aptitude to learn other systems/programs
• Ability to file documents in State and Federal courts
• Advanced Adobe professional and Adobe Acrobat
• Strong analytical skills
• Ability to multi-task and work well under pressure and meet deadlines
• Ability to work independently and as a team
• Effectively communicate and integrate with clients
Educational/Job Experience Requirements:
• High school diploma from an accredited institution
• Three (3) years of law firm experience preferred
• Availability for overtime as needed
Pay commensurate with skills and experience. If you are a self-starter and like to handle everything yourself yet know how to be a team player – this is for you. Please email cover letter and resume.
Office Location: Tampa, FL
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.
Confidential Law Firm is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.
Related keywords: legal assistant, paralegal, legal, legal secretary, law firm
Job Type: Full-time
Pay: $0.01 per hour
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance
Schedule:
• Monday to Friday
COVID-19 considerations:
All employees and clients are required to complete the COVID-19 screening questionnaire prior to gaining access to our offices. All employees and clients are required to wear masks at all times. All common area surfaces are sanitized regularly.
Education:
• High school or equivalent (Preferred)
Experience:
• Document management systems: 3 years (Preferred)
• Legal Assistant in a law firm setting: 3 years (Preferred)
Work Location:
• One location
Company's website:
• https://recruiting.paylocity.com/recruiting/jobs/Details/468278/Legal-Administrative-Assistant
Benefit Conditions:
• Waiting period may apply
Work Remotely:
• No
COVID-19 Precaution(s):
• Remote interview process
• Personal protective equipment provided or required
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place