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Project Administrator - Bilingual
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Tampa, FL
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Job Description Primary Responsibilities:
Provide overall administrative support to the managers and superintendents
Principal Duties and Accountabilities:
• Assist with the monthly billings.
• Maintain an office calendar of project manager activities, meetings, travel, vacation, etc.
• Collect timesheets, review and submit to Payroll.
• Assist with project logs (purchase orders/submittal logs/ODPs).
• Assist with tracking O&M data, warranty, freight claims and warranty replacement part returns.
• Credit tracking and verification.
• Equipment, fixture and sub invoice processing, verification and filing after project manager approval.
• Maintain project files and drawing logs.
• Assist with calling subs and vendors for change or pricing.
• Make project manager travel arrangements.
• Type correspondence and proposals.
• Assist with T&M ticket pricing extension billing.
• O&M manuals and start-up book assembly.
• Assist with scheduling and facilitating “Operational Meetings”.
• Maintain and track the critical process list i.e. signed contracts, certificate of insurances for proposal log.
Skills & Requirements Knowledge, Skills & Abilities:
• Must be able to speak and read Spanish
• Must be able to use Microsoft Word and Microsoft excel and Outlook.
• Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
• Must be able to use office equipment (copy machine/fax machine/plotter).
Bernhard is an equal employment opportunity employer. It is Bernhard’s policy to recruit, test, hire, promote, transfer, compensate, train, grant leave, and terminate based on merit and business needs, and without regard to race, creed, age, color, ancestry/national origin, sex, genetic information, pregnancy, marital status, religion, sexual orientation/sexual identity, disability, citizenship status, veteran status, or other basis prohibited by law.
To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.
If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to agency@bernhard.com .
Qualifications