Administrative / Executive Assistant
Hiregy
44 reviews
Tampa, FL 33612
Hiregy
44 reviews
Read what people are saying about working here.
Job details
Salary
$17 - $20 an hour
Job Type
Full-time
Number of hires for this role
10+
Qualifications
• • Associate (Preferred)
• office admin support: 5 years (Preferred)
Full Job Description About the Company: Are you looking for more from your career? Hiregy connects job seekers with exceptional companies and helps them fulfill their professional goals. You can trust our professional staffing agency to treat you with respect, take time to learn about your skills, and find a match for your experience and aspirations.
Hassle free job application available on www.hiregy.com - Apply directly!
Job ID: 14566
Job title: Administrative / Executive Assistant
Location: Tampa, 33612 – This position is onsite
Pay: $17.00 an hour+, depending upon experience
Hours: 8-5
Type: Contract to Hire
Benefits during the contract period:
https://www.hiregy.com/wp-content/uploads/2020/08/Global-Workforce-Deployment-Benefit-Summary-2020.pdf
Job duties:
• Assist with data entry of information as provided by vendors & following up on information produced by vendors
• Administrative support to management as necessary
• Assist Management in on-going systems improvements and enhancements
• Assist Management in the completion of special reports and/or projects as required
• Compose correspondence competently
• Manage office supply inventory and coordinate replenishment order
• Answering phone and relaying messages
• Interacting with sales team and management
• Preparing letters, presentations, proposals, reports, etc.
• Management of stock purchase and option agreements
• Research
• Generating quotes (MS Excel templates)
• Handle meetings and Zoom calls - internal and external
• Recording of minutes and notes from meetings and typing notes
• Attention to detail
• Proof reading documents, memos, and letters
• Proficient with MS Office suite
• Proactive approach to problem solving and strong decision-making skills
• Professional level verbal and written communication skills
• Research and hire outside vendors (outsourced IT)
• Partner with outsourced IT for any technical issues and to set up phones
• Maintain Hubspot CRM
• Must be flexible for other duties as assigned: As an associate you may be required to cross-train across roles/departments with similar job duties, or assist with other business needs as required
Requirements:
• MUST have 2+ years of office clerical experience in a corporate setting
• MUST exercise a high level of confidentiality
• MUST be very comfortable with MS Outlook, Word, Excel and working with company phone system
• CRM proficient, will act as the CRM administrator
• They need to be very eager to help with all office tasks as they are the only admin person in the entire company
• Background check required
Hiregy Associate perks:
https://www.people20.com/wp-content/uploads/2020/10/People20Perks-Flyer_Lauren-Dudley.pdf?bulk_email_rid=942&bpmtrackid=2&bpmreplica=0&contactId=f7d0cb3c-319e-4900-8d52-404b72a061f4&bulkEmailRecipientId=e4e725f6-f920-416a-bfd7-e877d8923320
Environmental Factors/Physical Demands:
Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be subject to bending, reaching, kneeling, stooping and lifting if assigned to any special projects with physical paper file maintenance.
Keywords: Executive assistant, support, administrative support, office administrator, office manager, receptionist, front desk, inbound, outbound, client support, healthcare, medical, doctor, equipment, CRM, Hubspot, executive support
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Schedule:
• 8 hour shift
• Monday to Friday
Education:
• Associate (Preferred)
Experience:
• office admin support: 5 years (Preferred)
Work Location:
• One location
Work Remotely:
• No
COVID-19 Precaution(s):
• Remote interview process
• Social distancing guidelines in place