Administrative Secretary

Commonwealth of Kentucky - 42038
February 15, 2021
Advertisement Closes
02/27/2021 (7:00 PM EST)
21-00791
Administrative Secretary
Pay Grade 10
Salary $25,677.60
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
Hiring Agency
Justice & Public Safety Cabinet | Department of Corrections
Location
Kentucky State Penitentiary
266 Water Street
Eddyville, KY 42038 USA
Description
The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes; and, to provide opportunities for offenders to acquire skills which facilitate non-criminal behavior.
The Kentucky State Penitentiary is seeking candidates for an Administrative Secretary position. This position will perform administrative office support duties to facilitate details for the Programs Department of the institution.
Responsibilities include, but are not limited to the following:
• Drafts correspondence for Deputy of Programs.
• Maintains filing system according to set procedure.
• Compiles data to include tracking of inmate transfers, referrals to Substance Abuse Program.
• Maintains accurate logs.
• Maintains time and attendance records for the Programs department.
• Answers incoming phone calls.
• Provides general information to institutional staff.
The ideal candidate for this position will have the ability to multi-task, ability to work under pressure in regards to deadlines, detail oriented, excellent communication and telephone skills, organized and a team player.
Minimum Requirements
EDUCATION: High school graduate.
EXPERIENCE, TRAINING, OR SKILLS: Four years of office support experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Office support experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title typically perform work in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact A'Neial Bell at A'Neial.Bell@ky.gov .
An Equal Opportunity Employer M/F/D