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Sponsored Research Administrator
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Job ID
26511
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name : 0-7903-000 / Sponsored Research
College Division: Research-Sponsored Research
Salary Plan: Administrative
Job Code/Title: 3215 / Sponsored Research Admin I
Hiring Salary/Salary Range: $44,000-$50,000
Position Number: 00010201
ORGANIZATIONAL SUMMARY:
The Division of Sponsored Research (DSR), a unit within the Office of Research & Innovation, is responsible for the USF System wide development and administration of sponsored research activities, with delegated authority by the USF System President to execute contracts on behalf of the university.  DSR coordinates and manages external and internal contracts and grants, providing services to faculty researchers and unit research administrators in the colleges and departments related to funding searches, proposal development, and grants management training.  Specialties include Proposal Development Services; Proposals and Awards Services, including Subawards; Electronic Proposal Submission; Export Control; and Complex Projects.  DSR has approximately 35 employees at four locations (Tampa, USF St. Petersburg, USF Sarasota-Manatee, and USF College of Medicine's Office of Clinical Research), with an annual budget of $3 million.  Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, and representatives of public and private sponsoring agencies.  DSR is a fast-paced, compliance- and deadline-oriented office, the mission of which is based in Florida Statute and is to protect the best interests of the USF System.
POSITION SUMMARY:
This is a professional position in the Division of Research office with responsibility for negotiating, extending, administering, terminating, renegotiating, and monitoring grant contracts and sub-contracts. This position is also responsible for assisting departmental contacts such as faculty, Principal Investigators (PIs), and administrative staff with grant proposal preparation and development, budget projections and justifications, and interpretation of agency/sponsor guidelines and regulations. This position assists the departments and colleges in complying with various grant administration policies, procedures, rules and regulations.
RESPONSIBILITIES:
Negotiates, drafts, and reviews contracts, subcontracts, and contract amendments, assuring completeness and compliance with university policy and procedure.  Obtains confirmation of accuracy of work statements from faculty Project Director.  Alerts university counsel to potential legal problems and secures counsel approval of these documents prior to obtaining review and signature by the Director.
Assists faculty in the development of grant proposals and applications.  Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and university.  Reviews proposals and advises on funding strategies.  Assists faculty in budget development, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and F&A  rate and base.  Ensures that all proper university officials have approved the proposed activity.  Assures submission of the proposal to the agency by the deadline.
Sets up and processes the awarded grant by performing set up procedures, ensuring funds are released per the award guidelines, reviewing the contract for spending restrictions, and reviewing terms for the appropriate protocol and research assurances such as IRB or Biosafety considerations.  Assists PI with initial budgetary set up and advises PI and appropriate staff of contract terms and conditions, budgetary matters, and compliance considerations.
Serves as primary liaison between university and sponsoring agency program officers, and between project director and university administration on matters related to the sponsored project.  Assists Project Director in preparing the university budget release form to conform to the proposal budget.  Advises Project Director of procedures for handling expenditures, budget, scope-of-work, budget revisions, contract amendments, time extensions, etc.  Performs continuous monitoring of project, drafts requests to funding agency for revisions in terms and conditions, and prepares multiple representations and certifications to federal and private agencies.  Explains university system regulations, processes, and forms to faculty and support staff.  Assists in solving problems and escalates serious problems so that appropriate action can be taken.  Monitors awards for compliance issues, including current agreements for human subjects, vertebrate animals, etc.
Identifies funding opportunities for faculty researchers, and also public and private partners who can bring to the table the appropriate skills and knowledge to support the project.
Performs other clerical support duties as assigned for the benefit of the department.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree.  Progressively responsible related experience may substitute for the required education on a year for year basis.
PREFERRED:
A bachelor's degree and two years of professional contract and grant administration in a research university.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 26511
Posting Date:  02/10/2021
Posting End Date: 02/24/2021
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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