Part Time Transaction Coordinator

The Harris Jarboe Group - Owensboro, KY 42303
February 8, 2021
Part Time Transaction Coordinator
The Harris Jarboe Group
Owensboro, KY 42303
Job details
Job Type
Number of hires for this role
• • High school or equivalent (Preferred)
• Customer service: 2 years (Preferred)
Full Job Description The Transaction Coordinator sits at the center of all the action while being responsible for delivering a world-class experience to every Harris Jarboe Group customer and agent involved in the transaction.
As part of the team, you'll be responsible for driving each transaction through to completion as a critical member of The Harris Jarboe Group.
The role will include collaboration with both internal and external service providers, such as title, mortgage lenders, appraisers, and home inspectors while managing transactions through each critical phase.
We're looking for great communicators, who are willing to roll up their sleeves and help grow something big. So, if you have an interest in joining our team, please send us your best cover letter that tells us what sets you apart from the crowd along with your resume.
Responsibilities: ·
- Acting as a fiduciary to THJG customers from contract through closing
- Serving as the primary point of contact for THJG relationships with all parties including customer, co-agent, mortgage lender, and settlement service providers
- Maintain accurate and compliant files for all transactions in Docusign
- Thorough understanding of contracts in order to summarize and communicate all important terms, conditions, and contingency dates
- Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
- Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly
- Tracking all critical dates, details, forms, and contracts in our CRM (COMMAND)
- Communicate with the agent several times (at minimum once weekly) throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
- Utilize systems to ensure all files are kept up to date and maintained with the highest level of customer service through communication and expectation setting throughout the contract to close process
- Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
- Collaborating with customer and mortgage lender to ensure we have all the necessary deliverables from our sellers/ buyers to close accurately and on time every time
- Database Management
- Follow up with clients to obtain referrals/reviews/testimonials
- Coordinate closing date, time, and location and notify all parties
- Provide general office support as needed*
Skills, Experience & Requirements
- 2+ years of real estate experience preferred, willing to train
- Highly organized, and strong attention to detail
- Able to work independently, and possess a strong sense of urgency
- Must have technical savvy, and be able to use technology to your advantage
- Must be willing to obtain real estate license
The Harris Jarboe Group is an Equal Opportunity Employer and prohibits discrimination of any kind: The Harris Jarboe Group is committed to the principle of equal employment opportunity for all employees and to providing employees with a safe and healthy work environment. All employment decisions at The Harris Jarboe Group are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sexual orientation, gender identity, disability, family or parental status, or any other status protected by laws or regulations. The Harris Jarboe Group will not tolerate discrimination based on any of these characteristics.
Job Type: Part-time
• Paid time off
• Monday to Friday
Supplemental Pay:
• Bonus pay
• High school or equivalent (Preferred)
• Customer service: 2 years (Preferred)
Work Location:
• One location
Hours per week:
• 20-29
Company's website:
Company's Facebook page:
Work Remotely:
• No