Company:
Eclipse Senior Living
Position:
Executive Director
Department:
Community Director
Req #:
4933408
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Date posted:
January 9, 2021
Location:
2626 West Bears Avenue, Eclipse Senior Living Location #2012
Tampa, FL, 33618, US
Job category:
Community Leadership
Job link:
Eclipse Senior Living has been certified as a Great Place to Work!
Thank you to our associates for participating and reaffirming that our culture is a critical part of our success!
Position Summary Plans, implements, and is responsible for all aspects of community operations. Maintains high customer satisfaction and successful financial results.
Supervisory Responsibilities
Directly supervises 5 to 7 department managers. Is responsible for the overall direction, coordination, and evaluation of these departments. Also responsible for job performance and oversight of non-supervisory employees. Carries out supervisory responsibilities in accordance with Elmcroft’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Essential Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Oversees the management of each department to assure that each department is operating within the state regulatory guidelines and meets Elmcroft Expectations established for each department, including those relating specifically to Executive Director Expectations.
• Provides daily/weekly/monthly management meetings to keep all departments informed of pending issues at the community.
• Performs multiple daily walk-throughs of building and grounds to assure that the building presents in the best light possible and to interact with residents, staff, and visitors to promote customer satisfaction. Maintains outreach and education within the community at large, creating positive relationships and marketing opportunities.
• Works closely with the Community Relations Director to develop and review marketing plans, meet sales goals, and be aware of upcoming move-ins and move-outs.
• Oversees the 100 hours/100 days program in coordination with the Community Relations Director in order to assist residents in adjusting to their new home.
• Provides proper orientation and initial training, and ongoing in-service education to meet the needs of staff and the regulatory requirements. Proper documentation is required.
• Creates positive associate relations through staff appreciation programs, recognition of excellent performance, and retention through regular performance feedback systems and promotional incentive programs.
• Maintains a capable and cohesive work staff by utilizing excellent hiring techniques such as manager + 1 interviewing and Power Hiring.
• Presents clear expectations to the interviewee such as job descriptions, Standards, and orientation documents to improve new hire’s likelihood of staying. Reduces turnover to at or below 40% annually.
• Assures the healthiest possible residents by monitoring the care of the residents to assure all needs are being met, and that proper documentation is being performed for their care needs as well as their medicine management.
• Manages labor through department head involvement so that all labor dollars are within operating budget as tied to census and acuity. Utilizes staffing models to guide scheduling within each department, daily/weekly time and attendance reports to monitor labor use and overtime, and bi-weekly labor reports to review hours used.
• Manages budgets for each department to within given budget parameters utilizing spend-down sheets provided from each department head.
• Allows no accounts receivable charge-offs by reviewing A/R aging weekly and following up on all unpaid accounts, charging late fees as needed, and issuing move-out letters by the 10th of the 2nd month. Assure that the assessment given to the resident matches the billing spreadsheet.
• Minimizes Worker’s Compensation claims by providing in-services in high-risk areas and proactively working with Risk Management to reduce dollar costs when claims do occur. Directs associates in need of health care to the most appropriate level of care, listed on our Worker’s Compensation list of approved doctors and hospitals.
• Provides good documentation in associate files to keep unemployment claims to a minimum.
• Provides conflict resolution among residents, staff and families to assure no problems go unaddressed, using all available tools such as the Resident Satisfaction Survey, resident council meetings, suggestion boxes, etc.
• Hold monthly Quality Assurance/Safety meetings to analyze issues within the community, including reviewing incident reports, safety rounds, worker’s compensation claims, etc.
• Ensures that all weekly and monthly documents are forwarded to the Support Center in a timely fashion, including properly coded accounts receivables, time sheets, incident reports, and other reports as requested or required.
• Reviews Routine Maintenance calendar with the Maintenance Director monthly to ensure the building stays in good operating condition. Receives documentation from the Maintenance Director that the routine maintenance for the month was performed as outlined in the Policy and Procedure manual, making notes of exceptions.
• Is fully knowledgeable of the fire evacuation and disaster policy of the community and participates as assigned in fire and disaster drills.
• Maintains confidentiality of all pertinent personal or health information concerning residents and staff.
• Driving for community business purposes including but not limited to, driving for sales calls/trips, marketing trips, visiting residents outside of the community, attending funerals for residents, assessing a potential or current resident at home, a hospital, a rehabilitation facility, a skilled nursing facility or a competitor’s community, attending training or providing coverage for another associate at another community, attending industry association meetings, attending off-site company meetings, and going to the store to purchase items for the community.
• Performs other duties as assigned and which relate to the success of Elmcroft.
• Participates on weekends in the Manager on Duty program as assigned.
• Provides assigned management reports to RDO weekly. Notify RDO and Director of Health Care Services of any potential liability to Elmcroft immediately.
Qualifications
• Education: Bachelor’s Degree from a four-year college or university, or one to three years related experience and/or training; or equivalent combination of education and experience.
• Demonstrated experience achieving operational results at an Assisted Living Community is required.
• Licenses: Assisted Living certification or Administrator’s license, if required by State.
• Must be 21 years of age and in possession of a valid state driver’s license.
• Have and maintain clean driving record.
• Travel may be required as needed.