Admin Assistant

Standard Sales Company - Owensboro, KY 42301
January 4, 2021
Admin Assistant
Standard Sales Company
21 reviews
Owensboro, KY 42301
Standard Sales Company
21 reviews
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Job Title
Administrative Assistant
Responsible for assisting with office regular daily administrative route reconciliation. Balance A/R and cash to ensure balancing across all systems. Orders merchandise for resale, employee uniforms and donation merchandise. Receives reviews, coordinate and track product and merchandise donations. Track and reconcile inventory of resale merchandise and uniforms. Coordinate employee licensing. Manage Tel-Sell accounts.
Essential Functions
• Route reconciliation
• Order, receive, dispense and inventory employee uniforms
• Order, receive, sell and inventory resale merchandise and donation merchandise
• Submit monthly resale merchandise inventory report to the corporate office
• Enter A/P invoices into SmartClient
• Prepare monthly A/R statements to prepaid and military accounts
• Submit military invoices to the corporate office
• Setup and maintain customer accounts
• Proofing of product receipts, misshipment filings and tracking of damaged claims
• Balance and verification of A/R and daily cash inputs across all systems
• Responsible for receiving, reviewing and tracking all donation requests and awards
• Coordinate community involvement opportunities
• Coordinate events at MPEC
• Collaborate on Tel-Sell as needed
• Review state credit list for delinquencies
• Ensure phone coverage at all times
• Responsible for hot shot processing and customer inquires
• Process and track NSF checks
• Perform other duties as assigned
Key skills and competencies
• Good communication skills
• Ability to partner and collaborate effectively with others
• Time management skills
• Knowledge of IPad/Computer applications and operations
• Must be detail oriented
Minimum Qualifications
• High School Diploma or GED
• Must be at least 21 years of age
• Proficient in Microsoft Office Suite, (Outlook, Word, Excel, PowerPoint)
• Basic knowledge of general office equipment
Additional Desired Qualifications
• A team player with a readiness to communicate often and effectively
• Strong organizational skills with the ability to manage time and multiple projects
• Some knowledge of basic accounting principles
Physical Requirements
• Must be able to remain in a stationary position more than 75% of the time while operating a computer and other office productivity machinery, such as a calculator, printer, and/or copy machine
• Repetitive lifting, up to 50 lbs. overhead
• Ability to continuously stand or walk
• Ability to bend and occasionally squat
• Occasional carrying and reaching