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Management Assistant

H. Lee Moffitt Cancer Center

Location: 33612
Type: Full-Time, Non-Remote
Posted on: December 3, 2020
This job is no longer available from the source.
MANAGEMENT ASSISTANT Administrative & Clerical Support Hours: 9am to 5:30 pm Day Shift - Full Time Paygrade/Wages/Salary Info: NE A01 - 13.3100 - 19.9700
Management Assistant # Sarcoma Oncology Program H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, #To contribute to the prevention and cure of cancer.# With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope. # Job Summary: Based in Sarcoma Oncology, the Management Assistant position provides various administrative support functions for the program providers. The Management Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The position requires initiative, ownership, accountability, a high degree of independence of action, and the motivation to provide high-quality service. # The Management Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the Sarcoma Oncology Program. This position provides a variety of administrative and grant related support functions for the program providers. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Program in a timely and financially responsible manner. # Position Highlights: Calendar management and scheduling Customer service and interpersonal communication # The Ideal Candidate: Provided administrative support to 3 or more individuals within a medical facility/office. Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls). Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). # Responsibilities:# Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, and clinic schedules. Frequently coordinate internal and external meetings with multiple attendees. Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects.# In a professional manner offers constructive ideas and suggestions for improved operations. Facilitate written and verbal communications regarding scheduling for pediatric surgical patients, complex surgical cases and cases requiring more than one surgeon at outside facilities, including verification of health insurance company requirements. Competent in MS Office suite of software to include capability to create professional level documentation. Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines. Ability to manage multi-line phone and triage calls appropriately. Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.). # Credentials and Qualifications: High School Diploma or GED required; Associate degree preferred. Minimum three (3) years# experience in an administrative role required. Demonstrates strong communication skills, both verbal # written. Highly motivated and attentive to detail. Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems. Demonstrates attention to detail in producing accurate and high-quality deliverables. Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight. Must be an independent team member that is engaged, proactive, and highly motivated.