Administrative Assistant/Receptionist
Lucent Group
-
Tampa, FL 33618
Job details
Salary
$15 an hour
Job Type
Full-time
Part-time
Full Job Description Administrative Assistant
Administrative - Tampa, Florida
Position Description
Lucent Group is seeking a Part-Time Administrative assistant that will have the ability to cover our receptionist position from March-May while our current receptionist is out on maternity leave.
This schedule for this position will start at Part-Time, with the potential to move to Full-Time depending on workload. The initial schedule will be somewhat flexible, 3 days per week during normal business hours of M-F, 8am-5pm. This position is not currently eligible for remote work.
The Administrative Assistant position is responsible for providing high-level administrative support for the Lucent Group management team and other Lucent Group staff for day-to-day business matters. The position executes administrative assignments of confidential nature and relieves management of clerical, administrative, and business detail as necessary. Performs standard administrative functions such as managing the office files, preparing, reviewing and editing documents, maintaining calendars, and coordination of meetings. This role will also cross-train for the Receptionist position in order to provide coverage in their absence. The Receptionist role is located at a separate location than the Administrative position. Prior experience in working with government contracts and/or administrative support services for government entities is desired.
Job duties:
• Draft communications, such as memos, emails, presentations, reports and other correspondence.
• Prepare documents using Microsoft applications; formats, proofs, edits documents for errors.
• Support monthly invoicing efforts.
• Take accurate minutes of meetings when requested.
• Create and maintain filing systems, both electronic and physical.
• Manage business accounts and perform light bookkeeping.
• Collect and submit expense reports.
• Retrieve mail and submit bank deposits.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings and staff.
• Supports HR tasks including timekeeping approvals and maintaining employee records.
• Handle sensitive information in a confidential manner.
• Plans company events and parties.
• Organize travel arrangements and completes expense reports.
• Travel for business meetings and conferences.
• Interface with various levels of management across organization and with external customers.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Assist with various projects as assigned by direct supervisor.
• Provides/coordinates relief for the Receptionist in their absence (separate location).
• Other duties as assigned.
Education/Experience:
• High school degree or equivalent and a minimum of two years of experience in a position of similar requirements.
Technical Skills:
• Microsoft Word
• Excel
• PowerPoint
• Outlook
Administrative Skills and Abilities:
• Written Communication: proper grammar and professional tone, ability to draft meeting minutes and emails.
• Attention to Detail: Possess an eye for detail and ability to edit and format professional documents.
• Technology: comfortable with Microsoft Office products (Word, Outlook, Excel, PowerPoint).
• Knowledge of office principles.
• Ability to write meeting minutes and file all materials.
• Ability to coordinate multiple real-time activities and priorities.
• Skills in use of all office-related equipment.
Additional Skills and Abilities:
• Skills in interpersonal relationships.
• Possess problem-solving and critical thinking skills.
• Ability to use personal vehicle to perform office errands such as retrieving mail and making bank deposits.
• Ability and willingness to work alternate work schedules.
• Ability and willingness to travel for business meetings and conferences.
• Experience in event planning.
• Must be a notary public in the State of Florida or have the ability to become one.
• Must have the ability to pass a state law enforcement background check.
• Must have the ability to pass regular drug tests.