Project Coordinator / Administrative Assistant
Job Locations US-FL-Tampa
ID 2020-1428
Category Administrative/Clerical Type Regular Full-Time
Overview
Carollo Engineers is a nationally recognized engineering firm specializing in the planning, design, and construction of water and wastewater facilities. We are seeking a Project Coordinator / Administrative Assistant to join our team. The ideal candidate must have a positive attitude and excellent customer service skills.
Responsibilities
• Coordinate with Project Manager, Project Engineer, and Subconsultants for tracking project status, budget, and invoicing
• Maintain project document databases and spreadsheets
• Prepare and track contract status for projects with multiple entities
• Maintain the electronic file structure
• Arrange and participate in meetings and project team activities
• Proofread memoranda, reports and general correspondences for accuracy of editing and formatting
• Convert scanned images or Excel files into MS Word documents
• Assist with document formatting (Excel, Word, Power Point, etc.)
• Combine files (Excel, Word, Acrobat, etc.) for production purposes
• Provide contract administration for construction contracts
• Assist in coordinating proposals as needed
Qualifications
• Advanced knowledge of the following software applications: Adobe, Word and Excel
• Ability to work independently and be team player
• Ability to multi-task and reprioritize upon request
• Ability to handle confidential material
• Must be organized and efficient with time management skills
• Solid written/verbal communication skills, including grammar and attention to detail
• High School Diploma
Preferred Qualifications
• Minimum of 2 years administrative experience in A/E industry
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EOE including disability/veteran
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