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Legal Administrative Assistant - Immigration
Job ID: 1349
Position: Legal Administrative Assistant
Location: Tampa
Practice Area:
Open Date: Wednesday, November 18, 2020
Job Function: Staff
Job Description:
The Tampa office of Shumaker, Loop & Kendrick, LLP seeks an experienced Legal Administrative Assistant to assist in the Immigration practice group. Candidate should be highly organized, resourceful, detail oriented, motivated, reliable, proactive and a self-starting individual seeking to challenge him/herself and develop a career in a supportive, team oriented environment.
Essential Duties and Skills :
• Experience preparing and filing Employment-Based, Nonimmigrant, Immigrant, Family and Naturalization matters preferred, but not required.
• Manages all aspects of attorney’s billing, including but not limited to preparing BOA’s, reviewing and sending monthly invoices, and collection of outstanding balances.
• Assists paralegal with preparation and filing of immigration petitions.
• Experience preparing forms and using immigration software, maintaining database software such as Tracker, preferred, but not required.
• Bilingual (English / Spanish), fluency in both verbal and written, preferred, but not required.
• Writes, proofreads, sends, files and manages correspondence, memos, pleadings, contracts, forms, indices and other related documents.
• Transcribes dictation.
• Answers telephone and routine questions or routes calls to appropriate staff members.
• Schedules/manages appointments and maintains updated contacts.
• Calendars all relevant deadlines.
• Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions.
• Receives, reads and routes incoming mail.
• Operates office equipment including multi-function machines, cost recovery equipment, etc.
• Utilizes working knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint and Nuance PDF.
• Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
• Keeps clients informed by maintaining contact; communicating case progress.
Maintains case costs by verifying outstanding balances with attorney, clients, and providers.
Job Requirements:
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