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Office Manager

SKANSKA

Location: Tampa, Florida
Type: Full-Time, Permanent, Non-Remote
Posted on: November 10, 2020
This job is no longer available from the source.
The Office Manager is responsible for the coordination of all office operations, procedures and resources to facilitate administrative effectiveness and efficiency.  The Office Manager provides support to the General Manager, Account Managers, and other executive level employees.  This position must demonstrate strong managerial, supervisory skills, written, and verbal communication.
What You’ll Do:

Coordinate office communication, including routing phone calls, correspondence, mail, packages, deliveries, and calendars

Provide Executive support for travel and event/meeting coordination in the Tampa region

Ensure office policies and procedures are being adhered to

Analyze and monitor internal processes

Organize orientation and traning of new staff meembers regarding office policies, procedures, and equipment

Implent procedural adn policy changes to improve operational efficiency

Prepare and monitor office budget

Edit or compose routine and advance correspondence or reports for senior management

Ability to effectively negotiate and understand local supplied contracts

Ensure data is secure and confidential

Establish procedures and sytems for filing, record keeping and monitor to ensure systems are current

Manage and approve office supply inventory

Handle internal and external customer inquires and complaints

Assign and monitor clerical, administrative, and office coordination responsibilities among office staff

Evaluate and manage staff performance

Other duties as assigned

Demonstrate commitment to Injury Free Environment, Skanska's Safety and Health Management Program, be committed to upholding Skanska's Five Zero's and commitment to ethical practice
We’re Looking For:

Proactivity, sound judgement, decision-making, with ability to work with limited supervision and has problem solving skills

Ability to forsee and mitigate issues

Ability to maintain discretion and confidentiality at all times

Detail-orientated, high level of accuracy

Good time management, planning, and organization skills

Strong written and verbal communication skills

Strong sense of urgency with ability to priortize

Strong ability to multi-task

Dependable punctual and organized

Exhibits professional attitude

Computer knowledge and efficiency, including all MS Office products

Demonstrate financial acumen

Ability to lead a team, delegate, collaborate, and function effectively as part of a team

Knowledge of clerical and data management practices and procedures preferred

At least 5 years of related office management experience

High School diploma required, college degree preferred

College coursework involving accounting, data processing, and administrative management preferred
Developing Your Career at Skanska, You Will:

Contribute to a sustainable future improving the lives of people, communities and companies;
• Collaborate in an open culture where sound values and dedicated people come together for greater results;
• Thrive in a people-driven international company with countless opportunities to learn and grow.
Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age. Skanska USA is one of the largest, most financially sound construction and development companies in the U.S., serving a broad range of clients including those in transportation, power, industrial, water/wastewater, healthcare, education, sports, data centers, government, aviation, life sciences and commercial.  Headquartered in New York with offices in 31 metro areas, we have nearly 11,000 employees committed to being leaders in safety, project execution, sustainability, ethics and people development. In 2017, our work in building construction, civil and power/industrial construction, commercial development and infrastructure development (public-private partnerships) generated $7.3 billion in revenue.  Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled $18.8 billion in 2017. Skanska shares are publicly traded in the U.S. on the OTC market under the symbol SKBSY through a Level I American Depository Receipt program.
We are proud to be named one of America's Best Employers of 2019 by Forbes.
Additional Information
• Location: Tampa, Florida, United States
• Schedule: Full-time
• Employee Status: Regular
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