Executive Secretary
SunState Health, LLC
-
Tampa, FL 33634
Job details
Salary
From $10 an hour
Job Type
Full-time
Qualifications
• • Associate (Preferred)
• Microsoft Office: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)
• Spanish (Preferred)
Full Job Description
We are looking for a competent Executive Secretary to help support and grow our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings when necessary
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and make notes to keep stock filled
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Receive deliveries; sort and distribute incoming mail
*
Skills
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
Job Type: Full-time
Pay: From $10.00 per hour
Benefits:
• Health insurance
• Paid time off
• Referral program
Schedule:
• 8 hour shift
Supplemental Pay:
• Bonus pay
COVID-19 considerations:
Our first priority is the safety of our members and staff. We have installed a clear plastic barrier on our desks. We will check costumers tempeture as the walk in and our staff will have hand sanitizer, masks and gloves ready for everyone.
Education:
• Associate (Preferred)
Experience:
• Microsoft Office: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)
Language:
• Spanish (Preferred)
Typical start time:
• 9AM
Typical end time:
• 6AM
This Company Describes Its Culture as:
• Detail-oriented -- quality and precision-focused
• Innovative -- innovative and risk-taking
• Aggressive -- competitive and growth-oriented
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative
This Job Is:
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A good job for someone just entering the workforce or returning to the workforce with limited experience and education
Company's website:
• Senior Avocates of FL
Company's Facebook page:
• https://www.facebook.com/Advocates4SeniorsFl/
Benefit Conditions:
• Waiting period may apply
• Only full-time employees eligible
Work Remotely:
• No