ADMINSTRATIVE ASSISTANT III - HUMAN RESOURCES Non-Clinical Support Hours: M-F 8-430 Days - Full-time Paygrade/Wages/Salary Info: OH 2013-72 - 40154L
Job Summary Performs a variety of administrative and clerical duties in support of assigned department. # Job Responsibilities Responsible for opening and closing the HR office. Responsible for preparing and sending daily huddle notes, department meeting minutes, etc. Receives deliveries for business center and ensures appropriate distribution. Schedules/requests courier as needed. Opens and distributes mail. Monitors business center emails. Manages business center break room supplies. Maintains team members# files and creates new team member files. Assembles new team member orientation packets and facilitates processing of team members on first day of orientation. Collects and processes I-9 documentation and verification for new team members. Responsible for taking badge pictures for team members and non-employees. Files documents including name changes, offer letters, corrective actions, counseling sessions, employee change sheets, etc. Processes files for terminated team members and prepares files for scanning and purging. Compiles documentation and assists with preparing reports as requested. Completes employment verifications. Assists with process pre-employment screening for prospective hires. Assists with NPAP administration by verifying credentials. Assists with gathering team member information for surveyors. Completes contract cover sheets and e-forms Tracks and prints employee relations files. Schedules rooms and/or catering as requested: Benefit Education Sessions, Vendor Fair(s), department meetings, etc. Maintains supply of HR documents and materials for retirement , new team members, leaves, file folders, etc. Completes high-volume mailings as requested, e.g., address, stuff envelopes. Qualifications High school diploma, General Equivalency Diploma (GED) or higher required upon hire A minimum of 4 years# relevant experience required No licensure/certification/registration required Skills and Attributes Requires critical thinking skills and decisive judgment. Works under minimal supervision. Must be able to work in a stressful environment and take appropriate action. Requires in-depth skills and knowledge of the specialized concepts, practices, and procedures in the area of specialization. Utilizes in-depth knowledge of the specialization as well as business needs to recommend appropriate action. Physical Demands Standing: Occasionally Walking: Occasionally Sitting: Frequently Lifting 0-25 lbs: Rarely Lifting 25-75 lbs: Never Lifting over 75 lbs: Never Carrying 0-25 lbs: Rarely Carrying 25-75 lbs: Never Carrying over 75 lbs: Never Pushing/Pulling 0-25 lbs: Rarely Pushing/Pulling 25-75 lbs: Never Pushing/Pulling over 75 lbs: Never Climbing: Rarely Bending/Stooping: Rarely Kneeling: Rarely Crouching/Crawling: Rarely Reaching: Occasionally Talking: Frequently Hearing: Occasionally Repetitive Foot/Leg Movements: Never Repetitive Hand/Arm Movements: Frequently Keyboard Data Entry: Frequently Running: Never Vision: Depth Perception: Frequently Vision: Distinguish Color: Frequently Vision: Seeing Far: Frequently Vision: Seeing Near: Frequently Owensboro Health Core Commitments INTEGRITY - We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers. RESPECT - We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community. TEAMWORK - We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future. INNOVATION - We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health. SERVICE - We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do. EXCELLENCE - We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.