Requisition No: 251281
Agency: Department of Transportation
Working Title: FEDERAL AID PROGRAM COORDINATOR - 55014529
Position Number: 55014529
Salary:  $50,199.97 - $64,964.67
Posting Closing Date: 10/20/2020
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
764 / PROGRAM MANAGEMENT
OPEN COMPETITIVE
CAREER SERVICE
The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development.  For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY . In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.
POSITION DESCRIPTION: Serves as the principle staff advisor for planning, analyzing, balancing, coordinating and authorizing federally funded projects within the District's Work Program in accordance with the appropriate Federal Transportation Act, section 339.135, F.S., and the Work Program Instructions. Responsible for serving as an advisor, analyst and planner in conducting research analysis and various management reports related to the Work Program for the District Work Program Administrator, District Secretary, Directors and other areas within the agency.
Manages all federal programs, including any requests or issues that arise. These programs include all District and statewide managed federal funds distributed through the Federal Transportation Act, any awarded Federal Discretionary Earmark funds, any other special federal program funds and any current year federal fund programming issues. Monitors the Work Program to ensure appropriate federal funds are assigned to eligible projects and all phases of work are correctly programmed prior to initiating authorization requests.
Monitors the status of cost estimates, supplemental agreements and various federal billing reports as required to ensure problems are identified and corrections are promptly made. Analyzes the District Work Program to ensure federally funded projects are scheduled in accordance with the assumptions in the Annual Federal Obligation Plan (Obligation Authority - OA) and the Advanced Construction (AC) plan, and maximize the OA plan through strategic use of revolving AC funding. Maximizes use of federal fund programming on projects in current and future years to maximize use of federal funds.
Monitors and provides guidance for the State Transportation Improvement Plan (STIP) and the Metropolitan/Transportation Planning Organization's (MPO/TPO), Transportation Improvement Plan (TIP) to ensure information is accurate and ready for federal project authorization. Coordinates the processing of TIP and STIP amendments with MPO/TPO liaisons as needed.
Researches and analyzes federally funded projects for cost overruns in excess of project agreements, projects inactive for six months or more, and monitor other applicable reports to ensure all eligible costs are promptly billed. Ensures excess federal obligations on ongoing and completed projects are promptly deobligated for use on other projects and requests modifications of project agreements.
Ensures timely processing of necessary documents to authorize federal project phases and to ensure the timely processing of those projects. Facilitates coordination with the Central Federal Aid Programs Office-and the Federal Highway Administration (FHWA) to resolve issues and improve efficiency of the federal aid process. Ensures timely processing and authorization of federal earmark and other special federal program projects and monitor the status of these projects through completion or closing.
Monitors the use of federal funds attributable to urban areas to ensure that mandatory obligating authority percentages are met in accordance with the appropriate Federal Transportation Act. Monitors the programming of state and local match requirements to ensure compliance with federal and state requirements and program guidelines.
Acts as the primary liaison with the District Emergency Coordination Officer, the Central Federal Aid Programs Office, the Office of the Comptroller (OOC) and the District staff during emergencies and natural disasters to ensure projects in the Federal Emergency Relief Program are promptly and properly programmed in the Financial Management system (FM). Ensures the required federal paperwork is prepared and timely submitted and completes any other actions required to obtain maximum federal participation on emergency projects.
Coordinates with the District Work Program Administrator, OOC, and the Central Federal Aid Programs Office in drafting process and procedural documents relating to obligating, monitoring and closing of federally funded projects. Prepares District procedures and provides training as needed. Develops and delivers training to appropriate District personnel and external partners in preparing project authorization documents, requirements for qualifying projects for federal participation, and requirements for final vouchering a federally funded project.
Ensures appropriate documentation is compiled and submitted to the Central Federal Aid Programs Office for projects in or near the final voucher process. Functions as the primary District contact for the OOC on projects in the final voucher process to ensure all questions from the OOC are promptly resolved and documentation received.
Acts as the primary liaison with the FHWA for audits. Timely prepares documents for review and provide timely responses to any follow-up questions.
KNOWLEDGE, SKILLS AND ABILITIES: Ability to communicate effectively, both verbally and in writing, and with all levels within the Florida Department of Transportation; Knowledge of FHWA policy and procedures: Extensive accounting skills which include budget management and reconciliation: Knowledge of the Department's financial management systems and the FHWA management systems; Advance knowledge and skills in Microsoft Excel; Advance knowledge and skills in Microsoft Word; Knowledge and skilled in the use of Microsoft PowerPoint; Ability to work independently, set priorities and meet deadlines; Skilled in handling emergency/disaster requests and paperwork; Knowledge of the Department's Work Program Instructions and reporting functions; Knowledge of federal billing reports; Knowledge of the Department's planning and program development processes; Ability to set up and effectively run meetings, teleconferences, videoconferences, and workshops; Skilled in monitoring the status of cost estimates and supplemental agreements to use as problem solving tools; Knowledge of technical terms and concepts in the field of transportation.
MINIMUM QUALIFICATIONS: A Bachelor's degree from an accredited college or university and three years of relevant employment experience. Post­graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the
required college education.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans Preference documentation requirements are available by clicking here .  All documentation is due by the close of the vacancy announcement.