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Administrative Assistant
On Time Fab Inc
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Owensboro, KY 42301
Responded to 51-74% of applications in the past 30 days, typically within 1 day.
We are looking for a responsible Full Time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Quickbooks and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Update and maintain office policies and procedures
• Process daily mail
• Type up proposals
• Enter invoices
• Printing and mailing AP checks
• maintain PO system daily
• Administer new hire testing/drug screen
• Compile new hire folders
• maintain project job folders start to finish
• Provide general support to visitors
• Act as the point of contact for internal and external clients
Skills
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word)
• Quickbooks Proficient
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Benefits
• Great Pay Based On Experience
• Health & Dental Insurance
• 401K Match
• Aflac
• Vacation & Holiday Pay
• Much More to Offer!
Required
• Clear Drivers License
• Must Pass a Drug Test
Apply online or in person
On Time Fab Inc
3021 Medley Rd
Owensboro, KY 42301
On Time Fab Inc Is An Equal Opportunity Employer
Job Type: Full-time
Pay: $10.00 - $12.00 per hour
Experience:
• data entry: 3 years (Preferred)
• 10 Key: 1 year (Preferred)
• QuickBooks: 3 years (Preferred)
Education:
• High school or equivalent (Preferred)
Work Location:
• One location
Benefits:
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
Setting:
• Other
Ergonomic Workspace:
• No
Administrative Duties:
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors
Financial Duties:
• Expense reports
• Billing
This Company Describes Its Culture as:
• Detail-oriented -- quality and precision-focused
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative
Schedule:
• Monday to Friday
• Day shift
• 8 hour shift