Administrative Assistant

OASIS - Owensboro, KY 42303
October 5, 2020
Administrative Assistant
OASIS
344 reviews
-
Owensboro, KY 42303
OASIS
344 reviews
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Job details
Salary
$11 - $15 an hour
Job Type
Full-time
Part-time
Qualifications
• Experience: • data entry, 1 year (Preferred)
• 10 Key, 1 year (Preferred)
• QuickBooks, 1 year (Preferred)
• Education: • High school or equivalent (Preferred)
• License: • Driver's License (Required)
Full Job Description
***Assessments included in the job announcement are required in order to be considered for this position***
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Assist in preparation for external monitoring visits, reviews, and audits.
Performs duties in relation to preparation of Board Meetings.
Attends in-service and staff meetings as assigned.
Performs other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High School Diploma or Equivalent. Associates Degree Preferred.
Ability to understand and meet Federal and State guidelines which are pertinent to the operation of the program.
Must have exceptional organizational skills and the ability to handle details accurately.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, financial reports, professional journals, technical procedures, or governmental regulations and legal documents. Ability to write reports, business correspondence that conform to a prescribed style and format. Ability to effectively present information and respond to questions from supervisor, clients, fellow employees, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, and percentages. Ability to apply concepts of basic math and algebra. Ability to understand and apply principles of accounting.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Must hold or be able to obtain a valid Kentucky Driver's License.
Must meet certification standards as outlined by KCADV and as directed by Supervisor
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Hearing, near acuity, far acuity.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Machines: Transportation vehicles, computer systems & software, office machines and equipment.
Job Types: Full-time, Part-time
Pay: $11.00 - $15.00 per hour
Benefits:
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
Schedule:
• 8 hour shift
• Monday to Friday
Experience:
• data entry: 1 year (Preferred)
• 10 Key: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)
Education:
• High school or equivalent (Preferred)
License:
• Driver's License (Required)
Work Remotely:
• No