Executive Administrative Assistant
TampaBay-Job-Links
-
Tampa, FL 33607
Temporarily remote
Job details
Salary
$19 - $21 an hour
Job Type
Full-time
Benefits
Pulled from the full job description
• Compensation:
• $19.00 - $21.00 per hour
• Benefits include paid time off and up to 15 paid holidays a year
• Pay:
• Paid time off
• Schedule:
Full Job Description
Job Title : Executive Administrative Assistant
Overview:
The executive administrative assistant will provide support and assistance for the staff of a small non-profit and be involved with the day-to-day operations of the office. A person in this position will interact with TampaBay-Job-Links staff, donors, volunteers, and clients, and will have an opportunity to manage and further develop the processes that enable the organization to be successful. The executive administrative assistant will be part of a dedicated team of professionals making an impact in the community by transforming lives, one person and one job at a time.
Full-time position. 40 hours per week.
Currently a remote position with the plan to return to the office located at 1211 N. Westshore Blvd., Tampa, at a future date TBD.
About TampaBay-Job-Links:
TampaBay-Job-Links is a 501(c)3 nonprofit organization and supportive community where people gain relevant job-search and career transition skills. Professional career strategists work with job seekers as they navigate through their career transition. TampaBay-Job-Links also assists employers by providing qualified candidates and offers outplacement services. The nonprofit was established in 2011.
Duties and responsibilities:
• Provide office support for all staff.
• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Monitor, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Interact with external clients and volunteers.
• Co-ordinate project-based work.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Enter data in Excel for statistical reporting.
• Calendar appointments.
• Copy, scan, and file.
• Manage office supplies.
• Enter data and run reports in QuickBooks.
• Interact with phone, computer, and copy machine vendors.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Arrange and manage logistics for meetings, programs, and development activities.
• Assist with organizing and setting up events.
• Other duties as assigned.
• Report to the agency Director.
Background and Experience:
• Minimum of 5-years’ executive administrative assistant experience required.
• Proficiency in using common office computer applications such as word processors, spreadsheets, databases, email, and internet is required.
• Proficient in using QuickBooks.
• Proven track record of attention to detail and ability to work well with people.
• Good follow through, able to multi-task, and an aptitude for working with a team.
• An associate's degree, or equivalent, is required.
• Working knowledge of social media platforms desirable, not required.
• Working knowledge of donor management and client relations management software desirable, not required.
Key Competencies:
• Organizational and planning skills
• Communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Desire to improve and streamline processes
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Attention to detail and accuracy
• Flexibility
Compensation:
• $19.00 - $21.00 per hour
• Benefits include paid time off and up to 15 paid holidays a year
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
• Paid time off
Schedule:
• Monday to Friday
Experience:
• executive administrative assistant: 5 years (Required)
Education:
• Associate (Required)
Location:
• Tampa, FL (Required)
Work authorization:
• United States (Required)
Work Location:
• One location
This Job Is:
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma
Company's website:
• www.TBJL.org
Company's Facebook page:
• https://www.facebook.com/TBJobLinks/
Benefit Conditions:
• Waiting period may apply
Work Remotely:
• Temporarily due to COVID-19