Invoice Compliance Specialist
White & Case
33 reviews
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Tampa, FL 33607
White & Case
33 reviews
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Invoice Compliance Specialist
Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
Position Summary
The Invoice Compliance Specialist will be responsible for the intake, review and processing of outside counsel invoices on behalf of one of the Firm’s key clients. Priorities will include communication with outside counsel directly on invoice management.The role will require the candidate to work directly with one key client within the Firm’s portfolio. This will be accomplished by liaising with the partners, and senior lawyers and outside counsel in relation to review and approval of invoices.The successful candidate will have exceptional attention to detail, along with strong critical thinking, problem solving and time management skills, with proven success at handling multiple responsibilities in a fast-paced environment.
A key element to this role will be the first level review of all local counsel time worked across the portfolio of matters. Over time, this will require in depth knowledge of each matter including an overview of the legal service provided and key stakeholders within the internal and external client teams. He or she must be comfortable communicating professionally via email, mail, or phone with key stakeholders at various levels of seniority both domestically and internationally.
Duties and Accountabilities
• Manage, review and process all related invoices monthly from local counsel in over 75 countries, review for compliance with client counsel guidelines
• Track and submit local counsel invoices for relevant lawyer review and approval. If approved, workflow to Accounts Payable for payment. If deemed inefficient, negotiate discount with local counsel when appropriate
• Generate reports for clients, partners, inventory teams, Firm management and other internal parties to track local counsel invoices and other key statistics
• Identify matter management and billing process improvement opportunities and make respective recommendations
• Addressing inquiries and resolving disputes from internal and external parties regarding billing activities
• Other ad hoc requests and projects as requested by lead partner and management
Knowledge
• Thorough understanding of payables, billing, collections and receivable processes and procedure.
• Excellent interpersonal and team working skills, including the ability to work with all levels within an organization
• Able to critically think through issues, and articulate thoughts and concepts adeptly
• Ability to see an issue through from start to finish, while organizing work flow and using time efficiently
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Exceptional attention to detail, determination, self-motivation and resolve
• Intermediary knowledge of MS Excel and PowerPoint
• Knowledge of Legal Tracker preferred
Education and Qualification
• Bachelor’s degree in Finance or Accounting preferred
• Relevant and in depth experience in revenue management
• Law Firm experience is essential, ideally in a top 20 firm with experience liaising with overseas offices/international clients
The Firm may modify and amend this job description at any time at its sole discretion
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1The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Primary Location: United States-Tampa
Job: Finance
Job Posting: Sep 10, 2020, 7:01:33 AM