Administrative Assistant 1 - Transplant Immunology Lab
LifeLink Foundation, Inc.
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Tampa, FL
Performs clerical and administrative duties of a confidential nature in support of the administrative and technical staff. Assists laboratory assistants with incoming mail which contains blood specimens. This is not an Executive level position.
Principal Duties and Responsibilities :
• Performs general office duties and provides clerical support to the administrative staff to include sorting, opening and prioritizing mail, scanning and faxing reports, sending call schedule updates, laundry billing and ordering supplies.
• Familiar with all laboratory databases and has basic understanding of ancillary databases such as Path-Tec, UNOS, Epic and E-requester.
• Answers, screens, and facilitates incoming telephone calls, and responds independently when appropriate.
• Receives supplies in E-requestor and files purchase orders.
• Process new patient request forms upon receipt, entering data and billing information into database. Obtains missing information from coordinators.
• Responsible for sending customized reports to transplant centers on a weekly basis.
• Make and mail out patient/donor kits when appropriate.
• Assists Laboratory Assistants with opening mailer packages containing blood specimens, sorting and logging into database as needed.
Job Specifications:
• High school diploma, Associates Degree preferred, with two to four years’ relevant, administrative job experience.
• Strong written and interpersonal communication skills.
• Proven attendance and punctuality record.
• Knowledge of Microsoft Office applications with superior keyboarding skills.
• Attention to detail and accuracy.
• Ability to take initiative, multi-task, and meet deadlines with a growing degree of autonomy.
• Professional appearance and demeanor.
• Ability to maintain absolute confidentiality in all aspects of job performance.
W o r king Conditions:
Pleasant and comfortable work environment. Routinely works customary hours, although deadlines may require extended working hours. Demonstrated physical ability to sit, bend, reach and lift up to 10 pounds. Involves occupation exposure to blood which may be potentially infectious.
LifeLink offers a wonderful benefits package to include company paid medical, dental, life insurance, disability, and pension. Paid vacation, sick days and holidays. EOE.
Qualifications
Skills
Required
Professional Attitude, Appearance, Demeanor
Expert
Written, Presentation, and Interpersonal
Expert
Planning and Prioritizing
Expert
Honest
Expert
Ability to multi-task
Expert
Behaviors
Required
Team Player : Works well as a member of a group
Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
Dedicated : Devoted to a task or purpose with loyalty or integrity
:
Motivations
:
Education
Required
High School or better.
Preferred
Associates or better.
Experience
Required
2-4 years: Prior Administrative Assistant experience
Licenses & Certifications