Bilingual Administrative Assistant
Jan-Pro of Tampa Bay
-
Tampa, FL 33625
Job details
Salary
$10 - $13 an hour
Job Type
Full-time
Benefits
Pulled from the full job description
• Pay:
• $10.00 - $13.00 per hour
• Benefits:
• 401(k)
• Health insurance
• Paid time off
• Schedule:
• Supplemental Pay:
• Aggressive -- competitive and growth-oriented
Qualifications
• Experience: • administrative, 3 years (Preferred)
• Education: • High school or equivalent (Preferred)
• Language: • English and Spanish (Required)
Full Job Description
• Answering incoming phone calls, routing to appropriate department/person.
• Emailing out requested Jan-Pro W-9’s.
• Updating COI’s with customer name as additional insured and email them to the requestor.
• Updating the master FDD document and placing most recent on the shared drive.
• Creating and/or updating Jan-Pro forms and placing them on the shared drive.
• Copy and Bind FDD’s and other office documents as needed
• All other administrative request from Regional Director and Owners.
• Maintaining the annual log of FDD receipts. Year-end email to all FDD recipients as a reminder of Jan-Pro franchising.
• Manage Facebook Posts
• Assisting Franchise Owners as they come into the office with their requests. To include letter’s need for proof of income, supply’s, special service authorizations, self-sold account proposals and amendments.
• Entering new franchise presentation appointments on calendar, sending invite notification, and emailing the requestor a confirmation of appointment time and location.
• Entering background checks, follow-up on status. Sending email notification to the Franchise Owners of finalized report. Filing of documentation in Franchise Owners master file.
• Creating employee badges (taking photos, cropping pictures, emailing to laptop), as needed.
• Franchise Owner Training – Coordination of weekly training schedule of modules. Setting up calendar invites to attendees and moderator of that week. Entering dates/info into the training log spreadsheet and updating entries into MasterView.
• Keeping up with required documents for Franchise Owner files such as yearly updated W-9’s and ensuring that all franchisees have current EIN numbers.
• Keep track of and get new Franchise Agreements signed when current agreements expire.
• Upload franchisee files to MasterView.
• Ordering supply closet items
• Ordering general office supply needs (office items, from Staples/Office Depot).
• Ordering items from Jan-Pro corporate store for Franchise Presentation folders.
• Order paper products for franchisees and customers.
• Business cards – set up/formatting of business cards through Costco Printing website, for Franchise Owners and internal office staff. Distribution of, or email notification of arrival.
• Research more cost-effective options for supplies.
• Filing
• MicroSoft Word, MicroSoft Excel
Job Type: Full-time
Pay: $10.00 - $13.00 per hour
Benefits:
• 401(k)
• Health insurance
• Paid time off
Schedule:
• Monday to Friday
Supplemental Pay:
• Bonus pay
Experience:
• administrative: 3 years (Preferred)
Education:
• High school or equivalent (Preferred)
Language:
• English and Spanish (Required)
Setting:
• Other
Ergonomic Workspace:
• No
Administrative Duties:
• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media
• Greeting visitors
This Company Describes Its Culture as:
• Detail-oriented -- quality and precision-focused
• Aggressive -- competitive and growth-oriented
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative
Company's website:
• www.Jan-protampa.com
Benefit Conditions:
• Waiting period may apply
Work Remotely:
• No