Executive/Personal Assistant to CEO
Dahl Investments
-
Tampa, FL 33606
Job details
Salary
$40,000 - $55,000 a year
Job Type
Full-time
Benefits
Pulled from the full job description
• Pay:
• $40,000.00 - $55,000.00 per year
• Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance
Qualifications
• Location: • Tampa, FL 33606 (Required)
Full Job Description
Job Description:
Seeking a reliable and sophisticated Executive/Personal Assistant. The Personal Assistant will provide support to the CEO of a busy South Tampa based family office with a diverse investment portfolio. The ideal candidate is well-organized, flexible, thorough, and self-motivated. The candidate must have the excellent verbal and written communication skills.
Responsibilities and Activities:
• Manage and organize professional and personal correspondence including emails, phone calls, mail, and invitations
• Spreadsheet creation, updating, maintenance
• Research and information gathering, making recommendations as needed
• Prepare for CEO’s professional meetings and personal events by creating agendas and supplying background information.
• Making travel arrangements (hotel, flight, rental car, etc.)
• Document editing and creation
• Building, maintaining, and enhancing systems and processes for efficiency
• Information gathering
• Running reports
• Supply and lunch ordering as needed
• Office organizing
• File system organization and maintenance
• Taking meeting notes and synthesizing into action items
• Processing expenses and reconciling credit cards
• HR duties for new employees (sending forms, updating systems, etc.)
• Taking on special projects
• Suggesting and taking on tasks the owner does not have time for
• Miscellaneous support of business owner (handling unexpected tasks, solving problems, personal tasks)
• Help plan and book domestic and international travel including furnishing detailed itineraries
• Assist with personal errands such as arranging appointments for the CEO
• Running errands (e.g. groceries, drycleaners, etc…), scheduling vehicle maintenance, and maintaining a schedule for the CEO’s appointments with vendors and/or clients.
• Perform administrative tasks such as booking travel for the CEO and family, following up on deliveries/returns, internet research, and purchasing of household items.
• Create and maintain a calendar of events and scheduled appointments.
• Perform additional tasks as assigned.
• Able to be resourceful and proactive in dealing with the day-to-day issues that arise with planned or unforeseen events
• The ideal candidate will have the ability to be flexible and stay a little later and work a few extra hours during the week or on the weekend, if needed. Occasionally, the hours may vary
Required Competencies:
• Support Mindset : Understands the life and stress of a busy executive and are committed to simplifying things for them, making their work easier, and taking stress and tasks off of their plate; their success is your success;
• High Work Standards : Has a close attention to detail, double checks work for accuracy and completeness; goes above and beyond to deliver great results; committed to success for all and passionate about your work; has high-standards for quality;
• Resourcefulness and Adaptability : Finds creative solutions; explores multiples avenues to solve a challenge; perseveres; flexible; happily adapts to changing priorities;
• Planning and Organizing : You can plan strategically, prioritize and organize tasks to achieve objectives, understands task dependencies, determines resources needed, and plans ahead to ensure deadlines are met.
• Excellent Communication : Clear and concise written communication with proper spelling and grammar; organizes and delivers information according to the recipient’s needs; listens actively; asks questions to clarify;
• Initiation and motivation : Self-motivated, energetic, highly responsive with excellent follow- through and follow-up; you don't need reminders to get things done and can nudge others to keep them on task; suggests areas of improvement or innovation and implements solutions;
• Time Management and efficiency : prioritizes and plans tasks; works quickly and uses appropriate tools and/or implements processes and checklists to create efficiencies
• Team-minded : Friendly, professional, respectful, positive, and optimistic; has a can-do attitude; puts group goals ahead of individual goals;
• Organization : knows where everything goes, make sure it gets put there, and can find things quickly; develops systems (calendar, document management, etc.) that work for all.
• Anticipates Needs : Thinks 2-steps ahead; is prepared with answers before the question is asked; identifies needs before they are requested; is proactive and suggests solutions,
• Tech-savvy : user of productivity programs and apps, able to find online solutions; uses online resources to learn programs and explore functionality. Must have strong competency in
Microsoft Word, Excel, Publisher, Teams, OneDrive, Google Earth and other mapping programs.
To apply please submit a PDF resume and cover letter. Thank you.
Job Type: Full-time
Pay: $40,000.00 - $55,000.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance
Schedule:
• Monday to Friday
• On call
Supplemental Pay:
• Bonus pay
Location:
• Tampa, FL 33606 (Required)
Typical start time:
• 8AM
Typical end time:
• 6AM
This Job Is Ideal for Someone Who Is:
• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• High stress tolerance -- thrives in a high-pressure environment
This Company Describes Its Culture as:
• Detail-oriented -- quality and precision-focused
• Innovative -- innovative and risk-taking
• Outcome-oriented -- results-focused with strong performance culture
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative
Work Remotely:
• No