Sr. Accounts Receivable Specialist
Smiths Interconnect
29 reviews
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Tampa, FL 33634
Smiths Interconnect
29 reviews
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Responsible for working with accounting staff and management team members in managing Accounts receivable including but not limited to recording, reconciling and auditing and forecasting accounting data. Accounts receivable duties ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts with focus on forward looking management of all major accounts and overdue accounts.
Duties & Responsibilities
• Performs day to day financial transactions including verifying, classifying, computing, posting invoices daily and recording accounts receivable data.
• Posts customer receipts by recording cash, checks, and credit card transactions.
• Verifies validity of account discrepancies by obtaining and investigating information from the Sales Department, Customer Service and from customers.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals.
• Facilitates swift payment of invoices due to the company by sending bills reminders and contacting customers with outstanding accounts.
• Carries out billing, collection and reporting activities according to specific deadlines.
• Manages customer account details for non-payments, delayed payments and other irregularities by being pro-active in pursuing resolution
• Reviews and sends out monthly statements, investigates and resolves customer queries.
• Prepares weekly or as needed A/R Aging Report and updates of major accounts and overdue accounts to Management.
• Prepares monthly Cash Receipts Forecast and provides Management with appropriate tracking and analysis on a weekly basis
• Establish credit limits for new and existing customers, with periodic review
• Prepares bills, invoices and bank deposits.
• Maintains up-to-date billing system.
• Generates and sends out daily sales invoices and Cash Receipts reports.
• Performs month-end closing and reporting of Sales and A/R deposits.
• Works with Sales regarding customer deposits.
• Follows up on, collects and allocates payments.
• Performs account reconciliations.
• Researches and resolves payment discrepancies.
• Communicates with customers via phone, email, mail or in-person.
• Resolves revenue recognition issues when arise
• Provides summary reporting of customer inventory and sell through
• Reviews open orders for any credit issues and approve credit for new customers
• Approves and process credit memos/RMAs
• Coordinates prepayment before shipment
• Prepares monthly cash collection forecast
• Documents all A/R, C&C processes
• Assist with report development as needed
• Other duties as assigned
The Individual
Technical Knowledge, Skills and Abilities
• Experience with posting A/R transactions to journal, ledgers, and other records
• Experience with billing and collection calls
• Strong communication skills required and experience working with internal and external customers to solve problems
• Attention to detail is a required strength to ensure accuracy of all work
• Good skills in the applications of the general principles and practices of modern accounting and auditing; good skills in reviewing and analyzing accounting transactions
• Demonstrated capability to interface and maintain effective relationships with both internal and external customers in a team-oriented environment
• Capacity to assume responsibility for own professional development.
• Detail oriented, logical, and methodological approach to problem solving
• Flexible and dedicated
• Strong customer service skills and high sense of urgency
• High degree of accuracy and detail orientation required
• Proficient in MS Office with strong intermediate Excel skills
• Strong work ethic and team player
• Ability to deal sensitively with confidential material and information
• Strong interpersonal (verbal and written) communication skills
• Organizational, multi-tasking, and prioritizing skills
• The ideal person must be able to take direction but also work independently and professionally
Education: Associate of Arts Degree (A.A.) in Business Administration/Accounting or similar education
Experience: Minimum of five years professional accounting experience with a focus on collections
Travel: Minimum travel required, 5% domestically
Application Process
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.