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Location
Tampa, Florida
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Category
Legal Support Personnel - Legal Operations
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Contract Type
Direct Hire
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Reference
US_EN_66_872286_2781578
Special Counsel is looking for an Office Manager for a direct hire opportunity with a busy law firm. The ideal candidate will have prior law firm experience, a friendly demeanor, demonstrate sound judgment and discretion, and be a team player.
Responsibilities:
• Manage conference room bookings/set up
• Process incoming/outgoing mail and deliveries
• Manage onboarding of new employees and maintain records appropriately
• Manage staff time and building security access
• Manage phone/voicemail systems including vendor selection and contract negotiation
• Assist with annual review processes
• Assist with recruitment of staff and attorneys
• Collaborate with Human Resources department on compliance matters, workers’ compensation, and unemployment claims
• Coordinate billing and collections processes
• Coordinate firm and client events
• Supervise Office Clerk
• Oversee office facility and act as a liaison with building management, security, housekeeping, and engineering.
• Prepare and monitor annual facilities budget
• Plan annual summer and holiday office party
• Assist with overflow work for large projects
Qualifications:
• Experience managing business operations
• Experience in a law firm strongly preferred
• Proven supervisory and leadership skills
Skills:
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills
• Detail-oriented and superior organizational skills
Education: Bachelor’s Degree strongly preferred; Degree in Business, Accounting/Finance, or Human Resources a plus.
Experience: 3-4 years experience as a Office Manager
Employment Type: Full-time; Direct Hire
Work Hours: 40 hours per week; Monday - Friday
Please apply today by submitting your resume in Word format using the below link! To view all our open positions, please visit us at www.specialcounsel.com.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records
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