Administrative Assistant
Loyless Funeral Homes
33 reviews
-
Tampa, FL 33647
Loyless Funeral Homes
33 reviews
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Revolutionizing the funeral industry means blazing new trails, creating new ideas, developing strong relationships, preserving legacies, and compassionately caring for Families. With over 100 locations across the country, Foundation Partners Group is continuing to expand our reach. But we only do this with exceptional team members ready to embrace the future of the funeral industry.
We look for the most innovative leaders in the funeral industry who have a passion for serving others and are inspired by opportunity, change, and innovation. We recognize that our competitive advantage is and always will be - our people.
We currently have an opening for an Administrative Assistant at Loyless Funeral Home in Land O'Lakes and Tampa, FL . The Administrative Assistant is responsible for providing administrative and clerical support to Managers, Team Members & Client Families. Administrative Assistants are responsible for a variety of activities, including answering phones, bookkeeping, oral and written communication, data entry, scheduling, secretarial services, and much more.
Overview & Responsibilities:
• Answers phones and fields questions
• Greets and interacts with customers, handling inquiries and directing them according to specific needs
• Supports staffing to meet business needs and on-boarding and training of all New Hires
• Monitors accounts to ensure the company receives all monies owed and account closings are processed where appropriate
• Ensures all funeral service delivery items, such as cremation permitting, death certificate filing, forwarding of trust delivery documentation, case file maintenance, etc., are carried out professionally and promptly
• Manages the accounts receivable process to include: adherence to receipt book and deposit policies, monitoring all receipts for accurate posting, and following up to resolve any unapplied cash issues
• Regularly updates the funeral home website with service and other information as soon as it becomes available Completes product inventory
• Completes monthly and quarterly administrative processes to include: reconcile P-Card account, month and quarter-end closing
• Participates in weekly updates with the supervisor to share and exchange resources and to ensure goals are met
• Proofs all published materials to ensure everything is accurate and grammatically correct
• Maintains office equipment as necessary; maintains and orders office supplies routinely
• Ensures office work area is always presentable
• Learns to operate new office technologies as they are developed and implemented
• Manages deliverables; organizes and coordinates workflow, manage multiple tasks, deadlines, and projects
Requirements & Qualifications:
• High School diploma or the equivalent
• A clear understanding of and the ability to use various forms of technology and communications, i.e. online portals, social media, email, live webinars, text, phone
• A minimum of 3-year work experience in an office environment of a small business – funeral industry preferred
• Proficient computer skills in MS Office – Word, PowerPoint, Excel, and Outlook
• Able to use and learn multiple computer software and systems and other office equipment
• Strong communication and grammatical skills, with the ability to proof work
• Excellent quality and accuracy of work with attention to detail
• Organizational and planning skills; time management skills, and the ability to prioritize work
• Ability to establish and maintain effective internal and external work processes
• Ability to lift up to 50 pounds
Team Member Benefits Include:
• Entry-level and experienced professionals; students and veterans – we offer complete career paths regardless of your career and life stage
• Unique ShareLife® technology lets you create one-of-a-kind life celebrations for the families you serve
• Competitive salaries and performance incentives
• Team member referral program
• Medical, dental, prescription and vision insurance
• Vacation, sick and holiday pay
• 401k with company match
• Company-paid life insurance, long-term disability, and short-term disability
Job Type: Full-time
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance
Schedule:
• Monday to Friday
Experience:
• administrative assistant: 3 years (Preferred)
Work Remotely:
• No