Logistics Coordinator - KY

Independence Bank - Owensboro, KY 42301
July 27, 2020
Logistics Coordinator - Owensboro, KY
Independence Bank
20 reviews
Owensboro, KY 42301
Independence Bank
20 reviews
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Date: July 24, 2020
Job Status: Non-Exempt; Full Time
Position Title: Logistics Coordinator
Supervision Received: Position reports to Senior Operations Manager
Supervisory Responsibilities: None
Job Summary: The Logistics Coordinator will oversee and facilitate the operations of the Independence Bank mailroom located in JROC which includes Mailroom Attendant, Logistics and Procurement responsibilities. This position will ensure internal and external deliveries are processed and oversee vender/supplier visits. Logistics Coordinator will also drive a daily route to drop off/pickup deposits from specific customers in our markets as deemed necessary. This position will be expected to receive all mail deliveries and supplies and transport them to their respective departments within the JROC and Independence Square buildings. The Logistics Coordinator will escort contractor or other maintenance visitors while in our facility. This position will also be responsible for the procurement of bank supplies, including evaluating vendors, pricing of supplies, logistics associated with supply delivery, etc. This position will serve in a role to coordinate in the accurate and timely processing and redirecting of return mail items that come back to the bank. Document Retention duties as assigned.
Essential Functions, Duties and Responsibilities include, but are not limited to:
• Greeting and acknowledging all external vendors delivering supplies or mail to JROC
• Ensure all visitors/vendors check in with appropriate ID prior to entering JROC
• Escort venders making deliveries or contractor visits (including the shred vender) to any floors or departments of JROC or Independence Square
• Transport and unload supplies and large mail parcels to departments at Independence Square and JROC, including large cases of paper, hardware, equipment, office supplies, etc.
• Facilitate daily pickup/drop off to select business customers in designated counties via bank supplied vehicle
• Develop and facilitate efficient mailroom duties including, but not limited to:
• Pickup mail from USPS each morning
• Sort and distribute incoming mail
• Collect and postage any outgoing mail
• Coordinate external mail pickup
• Maintain internal mail bins and arrange for FedEx delivery to locations as needed
• Operate and maintain mailroom equipment
• Assist with setup/tear down of bank events
• Working Return Mail Items
• Document Retention
• Coordinate Supply Procurement
• Vendor Evaluation
• Price Comparisons
• Logistics of Supply deliveries
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Knowledge Required to Perform Essential Job Functions:
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Company Culture – Knowledge of history and culture of organization and familiarity of all departments located within Independence Square and JROC
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Mathematics — Knowledge of arithmetic and algebra and their applications
• Computers and Electronics — Knowledge of electronic equipment and computer hardware and software, including applications and programming
• Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions
• Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• Clerical — Knowledge of administrative and designing forms, and other office procedures and terminology
Skills and Abilities Required to Perform Essential Job Functions:
• Must have strong mathematical abilities
• Logistical planning skills
• Time management skills
• Exceptional organizational skills
• Must be able to provide extraordinary customer service
• Must be knowledgeable of the bank’s products and services
• Good listening and communication (speaking and writing) skills
• Reading comprehension
• Accuracy and attention to detail
• Ability to interact with the public and have pleasant telephone manner
• Complex Problem solving & judgment skills
• Must be team oriented and maintain a positive attitude
• Must work well with others
• Must possess honesty and integrity
• Ability to maintain confidential information
• Must be able to speak, read, and understand English
Education, Experience and Qualifications:
• High school diploma or equivalent
• Clerical experience is preferred
• Computer experience preferred
Physical Requirements of Essential Job Functions:
Requires standing for long periods of time; Requires using hands to handle, control, or feel objects, tools or controls; Requires repetitive movement; Requires sitting; Requires face-to-face discussions with individuals or teams; Requires writing letters and memos; Requires use of electronic mail; Requires telephone conversations; Requires contact with others (face-to-face, by telephone, or otherwise), Includes conflict situations; Requires use of multiple software systems; Requires dealing with unpleasant, angry, or discourteous people; Requires lifting up to 50 lbs; Requires repeating the same physical activities or mental activities over and over; Requires being exact or highly accurate; Freedom to determine tasks, priorities, and goals; Requires meeting strict deadlines; Requires work with others in a group or team; Requires coordinating or leading others in accomplishing work activities; Requires work with external customers or the public; Includes responsibility for work outcomes and results; Job tasks are performed in close physical proximity to other people; Requires working indoors in environmentally controlled conditions. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
Working Conditions:
Indoor, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. Some travel will be required to facilitate the drop off and pick up for select business customers. This would require outdoor, uncontrolled environmental conditions including rain, sleet, snow ice, extreme heat or cold temperatures.
**This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The employee will be required to follow any other instructions and to perform any other duties required by his or her supervisor. The responsibilities, tasks, and duties of the jobholder might differ from those outlined above and other duties, as assigned, might be part of the job.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status